Sales Administrator/Coordinator

Job Responsibilities:

Communication & Coordination

• Act as the link between departments, ensuring information flows smoothly.

• Handle correspondence (emails, phone calls, memos).

• Schedule meetings and prepare agendas.

Documentation & Record Management

• Maintain accurate records (contracts, reports, compliance files).

• Organize filing systems (digital and physical).

Operational Support

• Manage calendars and travel arrangements for executives.

• Track deadlines and ensure timely completion of tasks (submit work permit for shipyard, PSA, etc).

• Coordinate and arrange collection and delivery.

• Support procurement and logistics by preparing requisitions or liaising with suppliers.

Customer & Stakeholder Support

• Serve as the first point of contact for clients or visitors.

• Handle inquiries and direct them to the right departments.

• Support operation & service teams with documentation and follow-ups.

Financial & Sales Support

• Prepare draft invoices, expense reports, and payment records.
• Prepare draft quotation and follow up for orders.
• Any other ad-hoc duties as & when assigned

Requirements

• Minimum GCE O level
• Must be detail-oriented and strong organizational skills
• Competence with MS Office
• Good personality and able to handle customer queries
• Salary will commensurate with experience

Job Description

Working Days: Monday to Saturday

Working Days/Timing: 8:30am to 5:30 pm (Monday to Friday)

Working Days/Timing: 8:30am to 12:30 pm (Saturday)

Location: Tuas

Marine Industry