Sales & Accounting Support

We are Hiring!

PT Prima Totech Indonesia (Subsidiary of Totech Corporation Japan) is looking for a detail-oriented, well-organized, and responsible individual to join our team as a Sales & Accounting Admin Support to provide administrative and operational support managing day-to-day to both the Sales and Accounting Departments.

Key responsibilities

• Support the Sales team in daily sales and project administration

• Prepare and issue quotations

• Prepare, process and maintain Purchase Orders (PO) , Sales Order (SO), Delivery Order and other supporting documents

• Coordinate the administrative process from Quotation → Customer/Vendor PO → Delivery → Invoice → Payment

• Assist in preparing invoices and supporting billing documents

• Compile and reconcile tax invoice (Faktur Pajak) records through Coretax

• Ensure the completeness and accuracy of customer/vendor POs, Delivery Orders, invoices, tax invoices, and other supporting documents

• Assist the Accounting Department with administrative and accounting-related requirements

• Ensure documents and records are properly organized and maintained

• Provide general administrative support to the Sales and Accounting teams as needed

Internal Coordination

• Coordinate closely with Sales and Finance & Accounting teams
• Ensure required documents and information are properly communicated between departments
• Support smooth order processing and timely completion of administrative requirements

About you

• Diploma or Bachelor's Degree in Business Administration, Management, Accounting, Finance, or a related field
• Previous experience in a Sales Administration, Accounting Administration, or similar role
• Experience using Accurate Software is required
• Proficient in Microsoft Excel
• Familiarity with Coretax is highly preferred
• Strong attention to detail and good organizational skills
• Able to work independently as well as collaboratively with different departments
• Responsible, organized, and able to manage multiple tasks effectively
• Experience in HVAC, Air Conditioning, MEP, Engineering, Construction, or Trading companies will be an advantage

Benefits

• Annual Bonus
• PPh 21 covered by the company
• Private Health Insurance
• Glasses