Sales & Admin Assistant

URGENT HIRING!!!

Job Description

Star Eye Specs Corporation is looking for a proactive, organized, and detail-oriented Sales & Admin Assistant to support Outright, E-commerce and Consignment operations, including sales and inventory monitoring, order processing, reporting, documentation, and coordination with the Sales team and other departments.

Key Responsibilities

• Encode and process Outright, E-commerce, and/or Consignment orders.
• Monitor sales, inventory, stock movements, replenishment, and orders.
• Process product replacements and warranty requests.
• Assist with Lazada, Shopee, Zalora, and other e-commerce platforms; training will be provided.
• Monitor product listings, pricing, stock availability, and order status.
• Prepare sales, inventory, and operational reports.
• Maintain accurate records, filing, and documentation.
• Coordinate with branches, consignment partners, vendors, suppliers, Sales Associates, and other departments.
• Follow up on pending orders, reports, replacements, warranties, and other concerns.
• Perform other related administrative and operational tasks as assigned.

Qualifications

• At least 2 years of related work experience is preferred, particularly in E-commerce, Consignment, Outright Sales, Retail, Sales Administration, Purchasing, Inventory, Materials, Warehouse Management, or equivalent.
• ⭐ Advanced proficiency in MS Excel, especially PivotTables, formulas, filters, sorting, reporting, and data analysis, is preferred.
• Proficiency in MS Office and Google Workspace, with knowledge of ChatGPT and other AI tools, is preferred.
• 30–40 WPM typing speed with good accuracy is preferred; 50 WPM or higher is an advantage.
• Strong organizational, communication, and problem-solving skills, with the ability to multitask and prioritize.
• Able to manage and coordinate multiple branches, consignment partners, vendors, suppliers, and Sales Associates simultaneously, while keeping track of orders, concerns, and follow-ups.
• Proactive, detail-oriented, adaptable, and able to work independently with minimal supervision.
• Able to communicate professionally with vendors and suppliers, address concerns, and recommend solutions subject to management approval.
• Willing to be trained and learn.
• Degree from a university; additional qualification as an Administrative Assistant or Secretary is a plus.
• Can start ASAP and preferably staying near Makati City.

Work Location

Unit 503, 5th Floor, ITC Building, 337 Sen. Gil J. Puyat Ave., Bel-Air, Makati City, 1209 Metro Manila

Work Schedule

Monday to Saturday / Non-hybrid / Full-time onsite role

If you are organized, proactive, detail-oriented, and confident in Excel, reporting, and Sales operations, we'd love to hear from you. Join Star Eye Specs Corporation and be part of our team!

Please send your updated resume and a short cover letter to [email protected]. Let us know how your skills and experience can contribute to the efficiency and growth of Star Eye Specs Corporation.