Sales & Admin Support Executive

About the role

This role encompasses procurement and stock management responsibilities across multiple branches, as well as sales administration and account management duties. You will be responsible for managing the purchasing cycle, monitoring stock levels, coordinating with suppliers, and supporting sales operations through reporting and administrative tasks.

Key responsibilities

• Daily monitor all branches stock levels and update stock balanced report for Manager
• Ensure adequacy of purchase requirements (e.g. sample, quotation) prior to communication with supplier
• Purchase stocks and packaging materials by issuing Purchase Order and relevant documents CN & DN for outlets claims
• Ensure all purchased products delivery on time for production
• Source marketing materials and request quotation/samples from supplier
• Select and evaluate new/existing suppliers
• Maintain quality records (e.g. Purchase Order, Supplier Performance Analysis, Review of New Supplier, Purchasing Approval Supplier List)
• Monthly check actual stocks in the warehouse
• Daily update Sales Reports, Salesperson performance, and monthly sales achievement to Manager
• Manage Branches trade offer claims and issue CN to branches

Job Requirement

• Able to manage purchasing cycle
• Able to monitor stock levels across branches
• Able to coordinate with suppliers
• Able to prepare and maintain purchase documentation
• Able to update sales reports and performance metrics
• Able to manage trade offer claims
• Able to assist in resolving delivery and pricing issues

Benefits

• EPF / Socso / EIS
• 5 days a week (Mon-Fri)
• 13th-Month salary
• Annual leave
• Car allowance, HP provided
• Sick leave
• Company Trip, KPI bonus