Sales & Admin Support (KL)

Job Title: Sales & Admin Support
Location: Kuala Lumpur, Malaysia
Contract Duration: 12 Months

Role Summary: -

The Sales & Admin Support will provide comprehensive administrative and clerical support to the regional sales team. This role requires excellent organizational skills, attention to detail, and the ability to manage multiple tasks efficiently. The ideal candidate will assist in the smooth operation of sales activities and ensure that the sales team is equipped with the necessary tools and information to achieve their targets.

Essential Responsibilities: -

• Manage and maintain executives’ schedules, appointments, and travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Assist in the preparation of sales reports.
• Maintain customer databases and secretariat relationships within the energy industry and community.
• Handle customer inquiries and provide accurate information regarding products and services.
• Assist in organizing regional sales meetings, conferences, and other events.
• Coordinate logistics for sales training sessions and workshops.

Essential Requirements of the Role (Experience / Skills / Competencies): -

• Years of experience: 4+ years
• Field of experience: Secretary, Administrative Assistant, Sales Administration, Administrative Support
• Technical Skills: Sales administration, customer support, reporting, event coordination, document management
• Soft Skills: Excellent organizational skills, multitasking abilities, strong written and verbal communication skills, attention to detail, professionalism
• Tools or Software (Required): MS Office Suite (Word, Excel, PowerPoint, Outlook)
• Education Qualifications: Diploma in Sales Administration or equivalent
• Industry Background or Experience (Required): Sales environment, Oil & Gas and Power industry preferred
• Target Companies: Oil & Gas, Power, Energy sector organizations
• Language Requirements: English and Mandarin (spoken and written)

Desirable Attributes of the Worker (Experience / Skills / Competencies):-

• Ability to work independently and as part of a team.
• Knowledge of sales procedures and customer service practices.
• Strong interpersonal skills with an outgoing personality.
• Ability to work effectively in a diverse, multicultural environment.

Other Requirements: -

• National or Expat: Local candidate preferred
• Rotation / Work Schedule: Office based, Monday to Friday, 8:00 AM to 5:00 PM
• Alternative / Target Job Titles: Administrative Assistant, Secretary, Sales Administrator
• Role Base (Office, Onshore, Offshore or Workshop): Office
• Will the worker be working at a customer's facility? No
• Number of positions needs to be filled: 1
• Languages Required & Proficiency Level: Good Command of English (spoken and written)
• Does the candidate need to be currently in the role country? Yes
• Candidate should be available to join before: ASAP
• Important Keywords to be in the CV: Administrative Assistant, Secretary, Sales Administration, Customer Service, MS Office
• Expected Role Challenges: Managing multiple administrative and sales coordination tasks while supporting a regional sales team
• Working Conditions - describe the physical environment / conditions the worker will be working in: Office environment, standard business hours
• Are there any safety risks associated with the role? Minimal office-related risks
• What Training is provided to the worker? Company onboarding and role-specific training as required

Pay: RM5,000.00 per month

Application Question(s):

• How many years of experience do you have in Sales Administration, Sales Support, or Customer Service?
• Do you have experience supporting sales activities in an industrial, engineering, Power or Oil & Gas environment?
• How do you ensure accuracy when processing quotations, sales orders, and customer documentation?

Education:

• Diploma/Advanced Diploma (Required)

Experience:

• Secretary, Administrative Assistant, Sales Administration: 4 years (Required)

Language:

• English (Required)
• Mandarin (Preferred)

Work Location: In person