Sales & Executive Personal Assistant

Role & responsibilities

We are seeking a highly articulate, organized, and proactive Sales & Executive Personal Assistant to support a senior sales leader in a fast-paced multinational organization. In this dual-function role, you will serve as both a personal assistant and a sales operations coordinator, ensuring smooth day-to-day administrative management, timely client follow-ups, and efficient sales document processing across the India region.

Note: Lady candidates are preferred for this role.

Key Responsibilities

1. Sales Support & Client Coordination

• Pipeline & Lead Follow-ups: Proactively follow up with prospects, leads, and existing clients to ensure timely responses and movement through the sales pipeline.
• Proposals & Documentation: Prepare, format, and dispatch customized sales proposals, quotations, and official correspondence.
• CRM & Tracking: Maintain updated records of sales activities, client interactions, and deal stages in the system.

2. Executive & Personal Support

• Task Management: Execute dynamic administrative and personal tasks directly delegated by the sales leader.
• Calendar & Schedule Management: Organize meetings, set reminders, manage calendar invites, and coordinate client calls across time zones.
• Inbox & Communication Filtering: Assist in managing incoming emails, drafting professional responses, and prioritizing urgent matters.

Preferred candidate profile

Primary Requirement

• Exceptional Communication Skills: Flawless written and spoken English, paired with strong interpersonal and soft skills, is the single most critical requirement for this role.

Professional Competencies

• Experience: Prior experience in sales coordination, client relations, or personal assistant roles within a corporate or multinational environment.
• Proficiency: Hands-on experience with business productivity tools (Google Workspace/Microsoft Office) and standard sales tools/CRMs.
• Discretion & Reliability: Ability to handle confidential personal and professional business information with complete integrity.
• Availability: High responsiveness and 100% official availability during agreed-upon working hours, regardless of remote flexibility.

Work Environment & Flexibility

• Location: 100% Remote (India-based).
• Work Schedule: Flexible structure with the strict expectation of immediate availability, responsiveness, and full operational commitment during standard working hours.