Sales & Marketing Coordinator

Job Overview

• Company: Pacific Coast Construction and Waterproofing Inc
• Salary/Pay Rate: $22.00 - $28.00 per hour
• Location: Carlsbad, CA
• Job/Employment Type: Full-Time
• Mandatory Licenses & Certifications: None Required

The Opportunity We are seeking a highly organized, professional, and outgoing Sales & Marketing Coordinator to support business development initiatives, client relationship management, networking activities, and executive-level administrative functions. This role will work closely with the Vice President to identify new business opportunities, strengthen industry relationships, coordinate meetings and events, and help drive company growth through strategic networking and marketing efforts.

Key Responsibilities Sales & Business Development Support

• Manage communications with prospective and existing clients.
• Track sales leads, opportunities, and client interactions.
• Assist in identifying and researching new business opportunities.
• Coordinate follow-up activities and maintain strong client relationships.
• Support marketing and networking initiatives to increase brand awareness and business growth.

Communication Management

• Draft, review, and respond to correspondence on behalf of the Vice President.
• Manage incoming inquiries and ensure timely responses.
• Maintain professional communication with clients, vendors, and industry partners.

Meeting & Calendar Coordination

• Manage the Vice President's calendar, including scheduling appointments, meetings, and networking events.
• Coordinate meetings with internal teams, clients, and external stakeholders.
• Prepare agendas, presentations, and meeting materials.
• Attend meetings as needed, document meeting minutes, and track follow-up action items.

Research & Reporting

• Conduct research on potential projects, market opportunities, and industry initiatives, including reconstruction projects, SB326 compliance projects, and other business development opportunities.
• Compile information and prepare reports, summaries, and presentations for leadership review.
• Monitor industry trends and identify opportunities for growth and strategic partnerships.

Networking & Event Coordination

• Represent the company at networking events, industry associations, and service organizations.
• Build and maintain relationships with key industry contacts and referral partners.
• Assist in planning and coordinating company events, conferences, seminars, and client appreciation events.
• Manage event logistics and ensure successful execution.

Confidentiality & Administrative Support

• Handle confidential business information with professionalism and discretion.
• Maintain compliance with company policies regarding confidentiality and data privacy.
• Provide executive-level administrative support to the Vice President as needed.

Qualifications

• 2+ years of experience in sales support, marketing, business development, executive administration, or a related role.
• Strong interpersonal, networking, and relationship-building skills.
• Excellent written and verbal communication abilities.
• Highly organized with strong attention to detail and follow-through.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Office Suite, CRM systems, and business communication tools.
• Professional demeanor with the ability to represent the company at networking and industry events.

Preferred Qualifications

• Experience in construction, property management, restoration, engineering, or related industries.
• Experience coordinating events, client meetings, and executive calendars.
• Familiarity with project research, proposal preparation, and business development activities.

Compensation & Benefits

• Competitive hourly pay ranging from $22.00 to $28.00 per hour.
• Realized opportunities for professional growth and career advancement within the company.
• Collaborative, energetic, and highly supportive team work environment.
• Access to structured training and professional development initiatives.

About Us Pacific Coast Construction and Waterproofing Inc is a premier industry leader dedicated to quality craftsmanship and operational excellence. We foster a collaborative work culture where every team member is empowered to succeed, grow professionally, and contribute to meaningful projects.

Pacific Coast Construction and Waterproofing Inc is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, gender expression, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or any other status protected by law or regulations. It is our intention that all qualified applicants be given equal opportunity and that selection decisions be based on job-related factors.