Sales & Operations Administrator

VST America Inc. is growing — and this is an opportunity to grow with us!

As we expand our US team and prepare to move into a larger Dallas facility, we are looking for a Sales & Operations Administrator to join us at an exciting stage of our development.

About the Role

Your first major project will be supporting our office relocation — helping coordinate vendors, facilities, equipment and the setup of our new workplace.

As the move progresses, your role will evolve into a central position within our day-to-day commercial operation, supporting customer orders, sales administration, returns and operational coordination.

This is a great opportunity for someone who enjoys variety, wants to understand how a business works and is looking for a role where their responsibilities and career can develop as the company grows.

What You’ll Do

• Support the planning and coordination of our move into a larger Dallas facility.
• Help coordinate vendors, services, equipment and the setup of our new workplace.
• Process and manage customer orders from receipt through to shipment.
• Check inventory availability, lead times and expected shipping dates.
• Prepare order confirmations, invoices and other customer documentation.
• Keep customers and Sales proactively informed of order status, changes and delays.
• Coordinate purchase requests and product requirements with internal and international teams.
• Support new customer onboarding and maintain accurate customer and order data.
• Own and coordinate customer returns, replacements and RMA cases through to completion.
• Work closely with our Logistics team to ensure orders and returns move smoothly through the operation.
• Identify opportunities to improve administrative and order-management processes.

What We’re Looking For

• Experience in administration, sales support, customer service, order management or a similar role is preferred.
• Strong organization and attention to detail.
• A proactive approach and willingness to take ownership.
• Confident communication skills and a customer-focused mindset.
• Ability to manage different priorities while maintaining accuracy.
• Comfortable working with systems, data and Microsoft Office.
• Someone who enjoys learning and working across different areas of a business.
• A team player who is also comfortable working independently.
• An interest in developing a longer-term career within commercial or business operations.

Grow With Us!

This isn't intended to be a role where you do exactly the same thing year after year.

As VST America Inc. grows, we want your responsibilities to grow too.

You'll initially gain unique experience supporting our Dallas relocation before developing deeper knowledge of customer operations, order management, sales support and international business operations.

Over time, there will be opportunities to take on greater responsibility across areas such as Sales Operations, Commercial Operations, process improvement, systems and cross-functional projects, with the potential to progress into more senior specialist roles.

If you're looking beyond your next job and want somewhere you can learn the business, take on more responsibility and build your career over time, we'd love to hear from you.

Hiring Process

Our hiring process is designed to be transparent and efficient, while giving both you and our team the opportunity to get to know each other.

1. Submit CV via LinkedIn
2. Send a short motivation video or written statement to: [email protected]
3. Connection call with our HR team
4. 1st Interview – in person
5. 2nd Interview - in-person, giving you the chance to meet more of our team
6. Offer, reference check, and contract signing

Due to the expected high volume of applications, if you have not heard from us within one week of submitting your application, please assume that we have moved forward with other candidates.

If you have any questions related to the role or the hiring process, feel free to reach out to our hiring team by emailing [email protected]