Sales & Ops Admin

Job Summary

The Sales & Operations Admin provides administrative and operational support to the Sales, Operations, and Procurement teams to ensure smooth daily business activities. This role focuses on sales documentation, invoicing, inventory coordination, and basic financial checks. The ideal candidate is detail-oriented, organised, and comfortable working across multiple teams in a fast-paced environment.

This is a junior role suitable for candidates with 1–3 years of working experience, with added advantage for those familiar with agriculture-related businesses or products.

Key Responsibilities

Outbound cold calling

• Conduct outbound cold calls to identify potential leads, qualify prospects, and schedule follow-up appointments for the sales team.

Sales & Invoicing Support

• Prepare and issue sales invoices and credit notes using SQL
• Perform basic sales invoice verification and credit checking before issuance
• Maintain proper filing and documentation of sales-related records
• Coordinate with Sales team on order confirmations, pricing, and documentation

General Support

• Respond to internal queries related to invoices, stock status, or documentation
• Ensure compliance with internal processes and basic accounting controls
• Perform ad-hoc administrative duties as assigned

Job Requirements

Experience & Qualifications

• Diploma or Bachelor’s Degree in Business Administration, Accounting, Operations Management, or related field
• 1–3 years of relevant working experience in administrative, sales support, operations, or accounting roles

Skills & Competencies

• Strong attention to detail and accuracy, especially in invoicing and data handling
• Basic understanding of sales invoicing, inventory management, and credit control processes
• Good organisational and time-management skills
• Ability to work cross-functionally with Sales, Operations, and Procurement teams
• Proficient in Microsoft Excel and basic reporting

Added Advantage (Bonus Points)

• Experience or exposure to agriculture, farming, food supply chain, or agri-based businesses
• Familiarity with inventory-heavy or fast-moving goods environments

Personal Attributes

• Responsible, reliable, and willing to learn
• Able to work independently with minimal supervision
• Good communication skills and a positive working attitude

Job Type: Full-time

Pay: RM2,000.00 - RM2,500.00 per month

Benefits:

• Professional development

Ability to commute/relocate:

• Damansara: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• We prefer someone who can join early. How long will be your notice?
• We are only able to offer max basic salary of RM3,00 for this role, kindly confirm if you are able to accept this amount.

Experience:

• Sales operations: 1 year (Required)

Work Location: In person