SALES AND PROCUREMENT ADMIN

We are a growing import/export and supply chain company looking for a detail-oriented Sales & Procurement Admin to support our procurement and administrative operations. If you're organised, tech-savvy, and thrive in a fast-paced environment, we'd love to have you on board!

URGENT HIRING (Senior/Entry level or Fresh Graduate)

Mandarin proficiency is preferred.

Key Responsibilities

Purchasing & Procurement

· Review and process material requisitions.

· Prepare and issue Purchase Orders (POs) in the SQL system and follow up on order confirmations.

· Source suppliers, obtain quotations, negotiate pricing, and evaluate supplier performance.

· Monitor deliveries, coordinate shipments, and resolve purchasing or invoicing discrepancies.

· Maintain inventory levels by coordinating purchasing requirements with internal departments.

· Liaise with freight forwarders, logistics providers, and customs agents to ensure timely imports.

· Monitor market trends and identify cost-saving opportunities.

· Ensure procurement activities comply with company policies and procedures.

Administrative Support

· Manage vendor communications via phone, email, WeChat, and other communication platforms.

· Maintain purchasing records, supplier databases, contracts, and procurement documents.

· Reconcile purchase orders, delivery receipts, and supplier invoices.

· Review and archive import documents, commercial invoices, and Chinese-language shipping documents.

· Assist with general office administration, document preparation, and office supply management.

· Support management with administrative duties and maintain confidentiality of company records.

· Perform other duties as assigned.

---

What We're Looking For

• Diploma or Bachelor's Degree in Business Administration, Supply Chain, Logistics, or related field
• 1–3 years of experience in purchasing, procurement, or administration (fresh graduates with relevant qualifications are welcome)
• Proficient in English and Mandarin (spoken & written) to liaise with China-based suppliers
• Proficient in Microsoft Office (Excel, Word, Outlook); SQL or ERP experience is an advantage
• Strong organisational, analytical, and multitasking skills with high attention to detail