Sales & Purchasing Data Analyst

Job Title: Sales & Purchasing Data Analyst

Company's industry: Fragrance Wholesale Distribution

Location: Remote

Work schedule: Your working hours must overlap with U.S. Eastern Time. 9:30 am – 6:30 pm

Type: Full-Time as an Independent Contractor (compensation in USD through DEEL)

About the Role

We're looking for the person who makes our buyer and our sales team faster and better . You'll

prepare the files, data, research and leads behind every buying and selling decision, so our Purchasing and Sales teams can act quickly and correctly.

Your job is to make sure they have everything they need to close the deal and that the impact of the deal is good for the business. And that requires careful and thoughtful with double checking that the data presented is always 100% accurate.

AI is central to how this job is done . You'll run documented workflows in AI tools and reporting

dashboards every day. What matters most is that you run them exactly, check every output, and catch the mistake before anyone else sees it.

What You'll Do

• Prepare daily and weekly reports to give the sales and purchasing teams the data they need.
• Collect data from different sources and combine them in a clean and presentable manner. Sometimes you will even make suggestions on the data that sales and purchasing will review/approve.
• Use AI systems to automate steps and check the AI’s work for accuracy before it gets to anyone else’s hands.
• Map customer and vendor codes
• Create sales, buying and update presentations for customers and vendors alike.
• Research the different businesses in the industry for growth opportunities for us to target partnerships with.
• Anything else requested from sales and purchasing teams that support their roles.

What We're Looking For

• Advanced Excel. Lookups, pivot tables, data cleanup across large files, and handling barcodes (UPC/EAN) without losing digits or turning them into scientific notation.
• Precision with product data. Barcodes, item codes, unit sizes, case packs, testers versus retail. You know that a near-match is not a match.
• You follow a written process exactly. Our workflows are documented and tested. You run them as written, including naming conventions and folder structure. When something doesn't fit, you find a way and notify your manager, and once agreed, document the changes.
• You check your work before anyone else does. AI tools and automated matching both produce confident, well-formatted wrong answers. You check totals, counts and edge cases before a file leaves your hands.
• Daily, hands-on use of AI tools. You've used tools like Claude or ChatGPT for real data work, not just writing, and you know where they fail.
• Comfortable in dashboards and shared file systems. You can filter, export and refresh data in a reporting tool, and keep shared folders organized.
• You research properly. You find the company behind a storefront, confirm details from more than one source, and write "not found" instead of guessing.
• Organized and reliable. Recurring work goes out on schedule without reminders. You own deadlines, not hours.
• Fluent English , written and spoken, every day.
• You speak up . When a step is redundant or a rule seems to contradict another, you say so clearly. You also understand that the decision stays with the buyer.

Nice to have

• Experience in wholesale distribution, purchasing support or sales operations, especially in fragrance, beauty or consumer products.
• Experience with an inventory or ERP system and a business intelligence tool such as Power BI.
• Familiarity with landed cost: freight, duties and currency conversion.
• Experience with lead research tools (LinkedIn Sales Navigator, Apollo or similar) or with a CRM.
• Basic presentation design skills.
• Spanish

How Success Is Measured

• Files that ship without correction.
• Errors you catch before we see them.
• Recurring work delivered on time, every time.
• Qualified leads that turn into real business opportunities.
• Hours you take off the buyer's week.

Please note: A 16 GB RAM computer and Stable Wifi connection is a requirement.