Sales & Rental Coordinator

Position Summary

The Sales & Rental Coordinator supports the efficient coordination of equipment sales, rentals, transportation, invoicing, and related activities across the Sales, Parts, and Service departments. This position uses sound judgment, analysis, and initiative to resolve issues, maintain accurate information, and recommend practical solutions. The coordinator serves as a key liaison among branch personnel, drivers, vendors, and internal departments.

Essential Responsibilities

Sales, Rental & Administrative Support

• Prepare and process rental and sales invoices accurately and on schedule.

• Coordinate equipment and miscellaneous ordering in support of sales and rental activity.

• Provide rental-to-sale conversion spreadsheets to sales team when requested.

• Send daily pricing information for the sales team.

• Process discount applications associated with negotiated contracts.

• Assist sales personnel with identifying suitable equipment for rental needs.

• Complete required OEM reporting for equipment sold or rented.

• Maintain accurate equipment fleet files and supporting documentation.

• Provide occasional backup telephone coverage when call rollover occurs.

Transportation & Vendor Coordination

• Coordinate rental and sales deliveries for customers, vendors, and branch personnel.

• Communicate load schedules and status updates to drivers, branch personnel, and other stakeholders.

• Work with branch personnel to arrange and schedule loads requiring special consideration.

• Obtain and evaluate external hauling quotes and coordinate services with approved transportation vendors and support companies.

• Manage purchase orders/documentation for external hauling services.

• Prepare customer invoicing from start to finish including rental, trucking, fuel, and damages.

• Process external vendor paperwork accurately and promptly to support timely accounts-payable processing.

Cross-Functional & Customer Support

• Serve as the primary liaison between Sales and the Shop for equipment readiness and availability.

• Manage a high volume of email and telephone communication while providing responsive internal and external customer service timely.

• Perform other related duties as assigned by management.

Qualifications

• High school diploma or GED required; additional college education preferred.

• Knowledge of heavy construction equipment preferred.

• Previous experience coordinating trucking vendors, equipment transportation, dispatching, rentals, sales support, or a related function preferred.

• Strong organizational skills with the ability to manage multiple priorities, maintain accurate records, a strong customer-service orientation.

• Proficiency with Outlook, Excel, and business systems used for invoicing, reporting, scheduling, and recordkeeping.

Schedule & Work Environment

• Full-time, in-office position based in Brighton, Colorado.

• The regular schedule is Monday through Friday, 8:00am-5:00pm. Occasional overtime may be required based on operational needs.

• The position may occasionally enter shop, warehouse, equipment-yard, or loading areas and must follow all posted safety rules and personal protective equipment requirements.

Physical & Functional Requirements

• The employee must be able to perform the essential functions of the position, with or without reasonable accommodation.

• This is an office-based role with large amounts of sitting with occasional exposure to shop environments.

Conditions of Employment

Employment is contingent upon successful completion of applicable background screening and a post-offer, pre-employment drug screening. All screening requirements will be administered consistently and in accordance with applicable law. Qualified applicants with criminal histories will be considered in accordance with Colorado law.

How to Apply

Submit a completed application and résumé through the Company’s careers page or through the application platform where this position is posted. Applications will be accepted on an ongoing basis until the position is filled.

Equal Employment Opportunity

The Company is an equal opportunity employer. Employment decisions are made without regard to race, color, religion, creed, national origin, ancestry, sex, pregnancy, age, disability, marital status, sexual orientation, gender identity or expression, military or veteran status, genetic information, or any other status protected by applicable law. Reasonable accommodations are available to qualified applicants and employees with disabilities.