Sales Assistant

About the Role

In this role, you will be the operational engine powering our nationwide sales and marketing expansion:

• Drive Business Growth: Support sales teams in introducing solutions to prospective clients, turning positive interest into closed orders.
• Build Client Trust: Deliver outstanding customer service and clear communication to establish long-term credibility and optimize market share.
• Fuel Team Efficiency: Streamline administrative workflows to help achieve our company goals and overall healthcare mission.

What We Offer

• Health Insurance (HMO coverage upon regularization)
• Monthly Emergency Living Allowance (ELA) upon regularization
• Salary increase upon regularization
• Paid Annual Leaves (VL/SL/EL) + Government-Mandated Benefits (SSS, PhilHealth, Pag-IBIG)
• Clear Career Advancement path in sales management and operations
• Dynamic, collaborative, and fast-paced team environment

Key Responsibilities

Contract Administration & Quotations

• Draft contracts using company templates; monitor dealership agreements and track team compliance.
• Review sales documents for complete signatures before routing inter-departmentally and uploading final copies to Google Drive.
• Prepare quotations and pricelists, securing required management approvals up to the President & CEO before distribution.

ERP (Acumatica) & Order Processing

• Process transactions in Acumatica, including Blanket PO entries, Job Orders, Goods Issues, Advance Deliveries, and Return Requests.
• Monitor Purchase Order completions, track backorders, advance deliveries, price updates, and near-expiry stock.
• Coordinate with internal teams for Inventory and Accounts Receivable (AR) management.

Sales Compliance & Reporting

• Monitor, file, and audit weekly sales, activity, and itinerary reports submitted by field representatives (PSRs).
• Track ISO-related outputs, sponsorship requests, and approved POs, maintaining organized digital and physical archives for full audit traceability.
• Alert SBU Heads and Regional Sales Managers regarding missed report deadlines or document non-compliance.

Bidding Support & General Operations

• Assist the sales team with PhilGEPS government tenders and bid document compilation.
• Handle inbound client inquiries, leads, and RFQs via phone, email, and online channels.
• Support visitor receptions, corporate giveaway preparations, and general sales events as needed.

What We Are Looking For

Must-Haves:

• Education: Bachelor’s degree in Business, Administration, Marketing, Healthcare, or a related field.

• Experience: Preferably with 1 year experience in Sales Support, Sales Operations, or Administrative roles. Fresh graduates are welcome to apply.

• Tech Skills: Proficiency in MS Excel (data handling/reporting), Word, and Outlook.

• Core Competencies: Strong contract processing skills, document organization, high attention to detail, and assertive communication skills for tracking compliance.

Nice-to-Haves:

• Background in the medical device, pharmaceutical, or laboratory supply industry.
• Familiarity with government procurement processes and PhilGEPS.