Sales Assistant

We are seeking high-leverage operators who bring structure, consistency, and execution to fast-moving sales organizations.

This role is designed for individuals who possess ownership, think in systems, and anticipate what a deal needs next.

You will keep the pipeline moving so closers can focus on their highest-value work: closing. This is not a task-based role; it is a performance role.

ROLE SUMMARY

This remote Sales Assistant contractor role supports business owners and sales leaders through lead qualification, CRM management, outbound prospecting, scheduling, proposal support, and client onboarding.

Ideal candidates have experience supporting sales teams or founder-led sales in fast-paced environments and can operate independently with strong follow-through, discretion,and process discipline.

THE IMPACT

• Pipeline Growth: Leads are qualified and engaged quickly, so none go cold.

• Pipeline Integrity: Every prospect keeps moving forward, with nothing slipping through the cracks.

• Closer Capacity: Sales reps and founders spend their time selling, not on admin and coordination.

• Revenue Reliability: The pipeline reflects reality, so forecasting and decisions are trustworthy.

CORE RESPONSIBILITIES

• Lead Qualification & Follow-Up: Personally engage inbound leads to qualify fit and readiness. Ensures same-day responses to new inquiries so no lead goes cold. Nurtures prospects who aren't ready yet so they stay warm for future opportunities.

• CRM Management & Data Hygiene: Maintain accurate, up-to-date records so the pipeline reflects reality. Pulls segmented lists for outreach campaigns, events, and follow-up sequences. Identifies and solves CRM workflow gaps before they cost a deal. Prioritizes and completes CRM activities on behalf of sales reps.

• Outbound Prospecting & Outreach: Research and build targeted prospect lists based on the ideal customer profile. Executes outbound email sequences to generate qualified conversations. Tracks and reports on outreach performance to optimize messaging over time.

• Scheduling & Pipeline Coordination: Own the scheduling process so closers never waste time on calendar logistics. Keeps deals moving by proactively following up on stalled conversations. Manages meeting prep so every sales call starts with context, not catch-up.

• Proposal & Contract Support: Prepare and format proposals so the team can send them faster. Tracks proposal status and follows up with prospects who have gone quiet. Coordinates contract logistics so nothing delays a closed deal.

• Client Onboarding Support: Execute new client onboarding checklists so the handoff from sales to delivery is seamless. Ensures new clients feel seen, heard, and valued from day one. Reduces early churn by creating a consistent, professional onboarding experience.

WHAT A TYPICAL WEEK MAY INCLUDE

• Qualifying and responding to inbound leads, updating and cleaning CRM records, building and executing outbound prospecting lists, coordinating meetings and demos for closers, preparing and tracking proposals, and supporting new client handoffs from sales to delivery.

TOOLS & TECHNOLOGY

• Use AI-driven prospecting, scheduling, and CRM tools (Salesforce, HubSpot, Outreach, or similar) to increase speed, improve lead response time, and elevate the accuracy of pipeline reporting.

LOGISTICS

• Location Classification Pay Remote (U.S. only; excluding CA, CO, MT, NJ, NY, PA)

• 1099 Contractor: Starting at $20/hour, depending on experience. Monthly pay based on contracted hours; hours not guaranteed.

QUALIFICATIONS

• Proven track record with 3+ years of experience in sales support, sales operations, or a similar revenue-facing role.

• Process-minded partner who takes ownership of the pipeline without needing detailed instruction.

• Comfortable qualifying leads, managing CRM hygiene, and coordinating outreach in ambiguous, fast-moving environments.

• Maintains high standards for accuracy, responsiveness, and professional communication with prospects and clients.

• Proactive executor who prefers accountability over reactive, checklist-based work.

THIS ROLE IS NOT FOR YOU, IF...

• You're looking for a cold-calling machine or task-doer role limited to data entry without broader pipeline ownership.

• You prefer a reactive position that waits for direction instead of anticipating what a deal needs next.You rely on constant instruction or detailed step-by-step guidance to manage your workload.

WHAT DOES SUCCESS LOOK LIKE?

• Leads are engaged same-day and qualified accurately, with no prospect going cold.

• The CRM reflects reality, with clean, audit-ready records that reps and leadership can trust. Closers spend their time in front of qualified prospects, not buried in admin work.

• Proposals and contracts move quickly, and new clients experience a seamless handoff from sales to delivery.