Sales Assistant

To provide frontline client hospitality and comprehensive administrative support, ensuring the seamless operation of daily business activities. This role serves as a key liaison for clients and an integral support function for the Director, requiring a high degree of professionalism, discretion, and organizational ability.

Key Responsibilities:

1. Client Services

Act as the primary point of contact for all visitors, providing a warm, professional, and polished welcome to clients and guests, including legal and investment banking professionals. Coordinate meeting room bookings, catering, and technological setup for client meetings.

2. Administrative & Operational Support:

Prepare, format, and process accurate quotations, invoices, and other client-facing financial documents in a timely manner. Assist in the preparation and management of routine paperwork, filing systems, and database maintenance.

3. Executive Support:

Provide direct administrative support to the Sales & Marketing Director, including drafting correspondence and preparing documents ; and occasional travel to mainland China is required based on business needs and supervisor's arrangements to support regional operations.

Requirements:

1. Experience & Qualifications:

• Minimum of 2 years of experience in a client-facing administrative or executive support role. Fresh graduates are also welcome
• Associate degree or higher in Business Administration or a related field is preferred.
• Fluent in English and Mandarin.

2. Personal Attributes:

• Exemplary professional presentation and interpersonal skills.
• Meticulous attention to detail and a commitment to accuracy.
• Proactive, self-motivated, and capable of managing multiple priorities under pressure.
• Strong problem-solving skills and a collaborative mindset.