Sales Associate

JOB SUMMARY

The Sales Support Coordinator is responsible for providing administrative, documentation, and coordination support to the Sales Team. The position ensures the accurate and timely preparation, processing, monitoring, and filing of sales-related documents and other commercial requirements.

The role also coordinates with internal departments to facilitate customer requirements, and the smooth execution of sales activities.

KEY RESPONSIBILITIES

A. Sales Documentation

• Prepare sales-related documents.
• Check customer purchase orders for completeness and accuracy before processing.
• Prepare and organize customer documentation, project contratcs, project files, and sales records.
• Ensure that every documents are properly filed and easily accessible.
• Assist in preparing technical submittal requirements, product data sheets, safety data sheets, and other product documents requested by customers, in coordination with the Technical Team.
• Monitor the validity, revision, and submission status of required documents.

B. Internal Coordination

C. Customer and Project Support

• Assist sales representatives in responding to customer requests , product information, and documentation.
• Prepare and compile project requirements, including technical submittals, certificates, and other supporting documents, as applicable.
• Maintain customer and project documentation records.
• Monitor pending customer requirements and submission deadlines.
• Provide administrative support for sales meetings, project coordination, and customer presentations.

D. Sales Monitoring and Reporting

• Maintain an updated monitoring file for quotations, purchase orders, pending deliveries, and customer documentation.
• Prepare periodic sales support reports as required by management.
• Track pending quotations and follow up with the assigned sales representative regarding their status.
• Maintain accurate electronic and physical filing systems.
• Assist in consolidating sales data and documentation for management reporting.

E. Other Responsibilities

• Maintain confidentiality of customer information, pricing, and company records.
• Ensure compliance with company procedures and documentation standards.
• Perform other related duties as may be assigned by the immediate supervisor.

QUALIFICATIONS

• Graduate of Business Administration, Marketing, Office Administration, BSIT or a related course; relevant work experience may be considered.
• Preferably with experience in sales administration, documentation, order processing, or customer service.
• Proficient in Microsoft Excel, Word, email, and other office applications.
• Good organizational, communication, and coordination skills.
• Detail-oriented and capable of handling multiple documents and deadlines.
• Able to coordinate effectively with different departments.
• Experience in construction materials, manufacturing, distribution, or logistics is an advantage.
• Authorized to prepare, check, record, and coordinate sales-related documents.
• May follow up with internal departments and sales personnel regarding pending requirements.
• Must refer pricing approvals, discounts, payment term changes, contractual commitments, and other matters requiring management approval to the authorized personnel.
• Shall not independently approve quotations, credit terms, or commercial commitments unless specifically authorized.

WORKING RELATIONSHIPS

Internal: Sales Team, Operations, Finance, Technical Team, and Management.

External: Customers, contractors, distributors, and other business partners, as required for documentation and coordination.

Pay: Php17,000.00 - Php20,000.00 per month

Benefits:

• Company Christmas gift
• Company events
• Employee discount
• Free parking
• Health insurance
• Life insurance
• Opportunities for promotion
• Paid training
• Promotion to permanent employee
• Staff meals provided

Work Location: In person