Sales Contracts Process Coordinator

Renewable Contract Base

5 Days Work, Public Holiday, Annual Leave 12 days or above (Up to 20 days)

Double Pay, Performance Bonus, Medical & Dental Insurance

Work Location: Tsuen Wan West

Pay range: HK$26K or above per month, negotiable

Excellent Career Exposure and Development

Multinational & supportive working environment

Job Overview

We are seeking an experienced Sales Contracts Process Coordinator to support sales operations, contract administration, and order execution. The role is responsible for managing sales contracts, ERP order processing, pricing administration, and business reporting while ensuring compliance with contractual and financial requirements.

A key focus of this position is the handling of Letter of Credit, Bank Guarantees, and trade finance documentation, working closely with customers, banks, finance and sales teams to ensure smooth contract execution and timely order fulfilment.

Roles & Responsibilities

• Manage sales contracts and sales orders in ERP systems, ensuring accuracy, compliance, and timely processing.
• Review contract terms, pricing, delivery schedules, and customer requirements.
• Handle Letters of Credit, Bank Guarantees, and trade finance documentation, coordinating with customers, banks, and internal stakeholders.
• Monitor order progress and liaise with sales, logistics, supply chain, and finance teams to ensure smooth execution.
• Prepare and maintain contract records, pricing files, and management reports.
• Perform sales analysis and reporting using advanced Excel tools.
• Support ERP process improvements and maintain data integrity.

Requirements

• Diploma or Degree in Business, Supply Chain, Finance, or related discipline.
• Minimum 5 years' experience in sales administration, contract management, or order processing.
• Strong hands-on experience in LC handling, Bank Guarantees, trade documentation, and banking coordination is essential.
• Experience with ERP systems (SAP, Oracle, Microsoft Dynamics, or equivalent).
• Advanced Excel skills (Pivot Tables, VLOOKUP/XLOOKUP, Power Query, formulas, and reporting).
• Strong analytical, organizational, and communication skills.
• Fluent in English, Cantonese, and Mandarin.
• Immediate availability preferred.