Sales Coordinator

Position: Sales Coordinator
Department: Sales
Experience: 2-4 Years
Location: Hinjewadi Phase 1

Job Summary

We are looking for a proactive and organized Sales Coordinator to support the sales team in managing customer enquiries, quotations, tenders and bid management, order processing, and sales documentation. Hands-on experience in tender & bid management is mandatory.

Key Responsibilities

• Prepare and submit quotations, commercial proposals, and sales documents.
• Manage the complete tender and bid management process from identification to submission.
• Review tender documents, eligibility criteria, technical specifications, and commercial requirements.
• Coordinate with internal teams to collect technical, commercial, and statutory documents required for bids.
• Ensure timely and accurate submission of tenders/bids within defined deadlines.
• Track tender status, corrigendums, pre-bid queries, bid openings, and results.
• Handle customer enquiries and coordinate with the sales team for timely responses.
• Prepare and maintain tender/bid trackers and MIS reports.
• Prepare Purchase Order (PO), sales order, and related documentation.
• Follow up with customers regarding quotations, orders, payments, and delivery schedules.
• Coordinate with Production, Purchase, Accounts, Logistics, and Technical teams for order execution.
• Maintain customer records, enquiry trackers, quotation status, and order details.
• Support the sales team in preparing presentations and sales-related reports.
• Ensure proper documentation and filing of all tender, quotation, and customer-related records.

Mandatory Skills & Experience

• Tender & Bid Management experience is mandatory.
• Hands-on experience in government/private tenders, e-tendering portals, and bid submission.
• Good understanding of tender documentation, eligibility requirements, EMD, technical bids, and commercial bids.
• Strong follow-up and coordination skills.
• Excellent written and verbal communication.
• Good knowledge of MS Excel, Word, and PowerPoint.
• Ability to manage multiple tenders and deadlines simultaneously.
• Strong attention to detail and documentation skills.

Interested candidate can share their profile on [email protected] with the subject line "Sales coordinator: (your name)"