Sales Coordinator

We are an expanding business operating in Bulakan, Bulacan. To support our growing commercial operations and customer outreach, we are looking for an organized and proactive Sales Coordinator to bridge communication between our sales team, clients, and internal operations.

Job Summary

The Sales Coordinator plays a key operational role in supporting the daily activities of the sales team. This position is responsible for processing sales orders, preparing quotations, coordinating product deliveries, handling client inquiries, and maintaining accurate sales records and customer databases.

Key Responsibilities

• Order Processing & Administrative Support: Receive, process, and track customer purchase orders, sales receipts, and delivery instructions.
• Client & Inter-department Communication: Serve as the primary point of contact for client inquiries, order updates, and delivery schedules; liaise with inventory/warehouse and logistics teams to ensure timely order fulfillment.
• Quotations & Documentation: Draft formal sales quotations, billing requests, and proposals based on pricing guidelines provided by sales managers or engineers.
• Sales Tracking & Reporting: Maintain up-to-date customer databases, track sales pipelines, and prepare weekly/monthly sales reports in Excel.
• Payment Follow-ups: Collaborate with the accounting team to track payment statuses, issuing billing reminders or SOA (Statement of Account) to clients when necessary.

Qualifications

• Bachelor’s Degree in Business Administration, Marketing, Office Management, Communications, or any related field.
• 1–2 years of experience as a Sales Coordinator, Sales Support Specialist, or Admin Assistant (Fresh graduates with strong organizational skills are welcome to apply).
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Excellent verbal and written communication skills.
• Strong organizational, multitasking, and problem-solving abilities.
• High attention to detail and ability to work well under tight delivery schedules.