Sales Coordinator

About the role

The Sales Coordinator will provide administrative and operational support to ensure smooth office and business functions within a trading company environment. The role requires proficiency in Microsoft Outlook, Excel, Power Point and Word, along with strong organizational skills to support daily operations in the manufacturing and trading industry.

Key responsibilities

• Manage daily office administration, including scheduling, correspondence, and filing.
• Coordinate meetings, appointments, and travel arrangements using Microsoft Outlook.
• Prepare and maintain monthly sales reports.
• Prepare quotations and contracts for machines, tooling, and spare parts.
• Support trading operations by liaising with suppliers, customers, and internal teams.
• Maintain office supplies, records, and ensure compliance with company policies.
• Process customer orders, handle local and overseas shipments, Invoice / Delivery Order processing and basic accounting tasks.
• Monitor stock levels and assist in monthly stock taking.
• Provide administrative support to HR, Sales, and Service departments, including operational documentation when required.

About you

• Diploma or equivalent qualification in Business Administration or a related field.
• Minimum 4 years of experience in office administration, preferably within trading or manufacturing industries.
• Proficiency in Microsoft Outlook, Excel, Powerpoint and Word.
• Strong organizational and multitasking abilities.
• Good communication skills in English (knowledge of Japanese or Mandarin is an advantage).
• Ability to work independently as well as in a team environment.
• High attention to detail and accuracy.
• Experience supporting trading operations or manufacturing-related businesses.
• Familiarity with compliance documentation and vendor coordination.
• Positive attitude, adaptability, and problem-solving mindset.

Benefits

• Company-paid medical and dental coverage

About us

Yamazen (Malaysia) Sdn Bhd is a trading company in the manufacturing sector, located in Penang, Malaysia.