Sales Coordinator

Sales Coordination

• Prepare quotations, sales orders, and order confirmations.

• Process customer orders and monitor order status from order receipt to delivery.

• Coordinate with customers, suppliers, factories, and logistics partners to ensure on-time delivery.

• Handle customer inquiries and provide after-sales support.

Purchasing & Supply Chain Support

• Create and issue purchase orders to suppliers based on customer orders.
• Follow up with suppliers on order confirmations, production schedules, and delivery status.
• Coordinate inbound shipments and ensure timely receipt of goods.
• Maintain supplier records and purchasing documentation.

Accounting Support

• Prepare and issue invoices, credit notes, and related documents.

• Follow up on outstanding customer payments and accounts receivable.

• Verify supplier invoices against purchase orders and delivery records.

• Support accounts payable processing and expense claims.

• Maintain financial records and assist with month-end closing and audits.

• Perform ad hoc duties assigned by management.

Requirements

• Diploma or Degree in Business Administration, Accounting, Supply Chain, or related disciplines.
• 2-5 years of experience in sales coordination, purchasing, order management, or accounting support.
• Proficiency in Microsoft Office, especially Excel.
• Experience with ERP systems is preferred.
• Strong organizational skills, attention to detail, and ability to manage multiple tasks.
• Good command of English; Cantonese and Mandarin are an advantage.