Sales Coordinator

Key Roles/ Responsibilities

1. Sales Reporting & Data Analysis

• Performance Tracking: Compile and analyze sales reports comparing prior year vs. current year performance against set commercial targets.
• Data Consolidation: Manage tracking of inventory levels, sell-in volumes, and consumer offtake data to support forecast accuracy.
• Attention to Detail: Maintain high sensitivity and rigorous validation checks over all commercial figures to prevent data discrepancies.

2. Trade Claims Gatekeeping & Finance Submission

• Regional Gatekeeper: Oversee, verify, and handle all regional trade claims across General Trade (GT) channels before submitting them to Finance.
• Budget Accrual: Monitor and maintain budget accrual logs to ensure claims do not exceed allocated commercial spend.
• Trade Bulletin: Manage the monthly Trade Bulletin claims process, ensuring timely tracking, verification, and closure of distributor and retailer deductions.

3. Order Management Support

• PO Processing: Receive Purchase Orders (PO) from Key Account Managers (KAM), extract and input the required data details, and submit them to the Sales Administration team for processing.
• Tracking: Follow up on processed POs

4. Cross-Functional Operations

Work together with the Logistics team (for stock/delivery), Finance (for claims/accruals), and Regional Sales Managers (RSM) (for ground execution updates).

Job Requirements & Qualifications:

• Experience: Minimum 2–3 years of experience in a Sales Coordination, Trade Claims, or Commercial Support role, preferably within the FMCG or consumer goods industry.
• Technical Excel Skills: Must be highly proficient in Microsoft Excel. Strong working knowledge of VLOOKUP, XLOOKUP, Pivot Tables, and advanced data formulas is required.
• Numerical Skills: Exceptional mathematical aptitude with a strong eye for detail when handling sensitive pricing, claims data, and budget values.
• Communication: Excellent communication skills to effectively coordinate across internal departments (Logistics, Finance) and RSMs.
• Agility: Ability to work in a fast-paced environment and manage monthly closing timelines efficiently.