Sales Coordinator

JOB DESCRIPTION - SALES COORDINATOR

Job Summary

We are seeking a highly organized and proactive Sales Coordinator with experience in the Oil & Gas trading industry. The ideal candidate will support the sales team by handling customer enquiries, sourcing products from local and international suppliers, preparing competitive cost estimates and quotations, coordinating with suppliers and customers, and ensuring timely execution of sales orders. The candidate should have strong commercial awareness and the ability to manage multiple RFQs while maintaining high accuracy.

Key Responsibilities

· Receive and review customer RFQs, technical specifications, and commercial requirements.

· Source products and materials from local and international manufacturers and suppliers.

· Obtain competitive quotations from suppliers and negotiate pricing, delivery schedules, and commercial terms.

· Prepare detailed costing, price analysis, and sales quotations.

· Perform estimation based on customer requirements and technical specifications.

· Coordinate with suppliers, logistics providers, and internal departments to ensure timely order execution.

· Follow up with customers regarding quotations, order status, and delivery schedules.

· Maintain supplier and customer databases, pricing records, and quotation history.

· Coordinate with procurement, finance, and logistics teams for smooth order processing.

· Prepare sales reports, quotation trackers, and order status updates.

· Support business development activities by identifying new suppliers and products.

· Ensure compliance with company procedures and customer requirements.

· Assist in vendor registration, prequalification, and documentation whenever required.

· Monitor market prices and supplier performance to maintain competitive pricing.

Required Qualifications

· Bachelor's Degree or Diploma in Engineering, Business Administration, Supply Chain, or a related discipline.

· 3–8 years of experience in Oil & Gas trading or industrial trading.

· Experience in sales coordination, sourcing, costing, and estimation.

· Strong knowledge of industrial products such as valves, piping, fittings, flanges, instrumentation, electrical, mechanical, rotating equipment, or related Oil & Gas products.

· Experience handling RFQs from ADNOC, EPC contractors, or major Oil & Gas clients is preferred.

· Knowledge of Incoterms, commercial documentation, and international procurement processes.

· Proficiency in Microsoft Excel, Word, and ERP systems.

· Excellent communication and negotiation skills.

· Ability to work under pressure and meet tight quotation deadlines.

· Strong analytical, organizational, and multitasking skills.

Preferred Skills

· Experience with ADNOC supplier requirements and vendor registration processes.

· Understanding of technical datasheets, specifications, and material standards.

· Strong commercial negotiation and supplier management skills.

· Excellent attention to detail and accuracy in costing and estimation.

· Ability to prioritize multiple enquiries simultaneously.

Key Performance Indicators (KPIs)

· RFQ response time.

· Quotation accuracy.

· Win ratio of submitted quotations.

· Supplier response and sourcing efficiency.

· On-time order processing.

· Customer satisfaction.

· Cost optimization and margin improvement.

Salary Competitive

· salary based on qualifications and experience.

Send your CV: [email protected]

Pay: From AED4,000.00 per month

Work Location: In person