Sales Coordinator

SALES COORDINATOR

Duties and Responsibilities

• Coordinate daily sales activities and provide administrative support to the Sales Team.
• Prepare and review quotations, sales orders, invoices, billing statements, and other sales-related documents.
• Coordinate with Accounting/Finance, Sales, Warehouse, and Logistics to ensure the smooth processing of orders and timely deliveries.
• Maintain accurate and updated records of customers, sales transactions, orders, and related documents.
• Assist Sales Representatives in monitoring sales targets, performance data, and sales activities.
• Verify sales transactions and supporting documents for completeness, accuracy, and compliance with company procedures.
• Communicate with clients regarding pricing, payment terms, orders, deliveries, and other account-related concerns.
• Assist in reconciling sales records, invoices, collections, and customer accounts.
• Prepare and provide sales reports, summaries, and relevant sales data to Management.
• Monitor pending orders, customer requests, and other sales-related concerns and coordinate appropriate follow-ups.
• Assist in ensuring proper documentation and filing of sales transactions and customer records.
• Perform other related duties and responsibilities as may be assigned by the Sales Manager or Management.

Job Qualifications

• Bachelor’s degree in Business Administration, Marketing, Accounting, Finance, or a related field.
• Preferably with 1–2 years of experience in sales coordination, sales administration, customer service, accounting, or a related role.
• Experience in preparing quotations, sales orders, invoices, billing documents, and sales reports is an advantage.
• Basic knowledge of sales processes, accounting principles, and financial documentation.
• Proficient in Microsoft Office applications, particularly Excel, Word, and PowerPoint.
• Strong organizational and administrative skills with excellent attention to detail.
• Good communication and interpersonal skills.
• Ability to coordinate effectively with clients and different departments.
• Strong numerical, analytical, and problem-solving skills.
• Able to manage multiple tasks, prioritize work, and meet deadlines.
• Detail-oriented, organized, reliable, and highly responsible.
• Able to work independently and as part of a team.
• Willing to perform other duties as assigned by Management.