Sales Coordinator

Job Summary

Manages sales coordination for assigned geographic or institutional accounts, including client inquiries, quotation preparation, transaction monitoring, order coordination, and communication with clients and internal departments.

Responsibilities and Functions

1. Receive and process inquiries from assigned institutional accounts.
2. Prepare accurate quotations and RFQ responses.
3. Verify product specifications, prices, and availability.
4. Coordinate with Purchasing regarding requested materials.
5. Maintain client account records and transaction histories.
6. Monitor purchase orders, confirmed orders, pending requirements, and delivery status.
7. Coordinate bidding documentation with authorized personnel.
8. Communicate transaction updates to clients and Field Sales Executives.
9. Coordinate collection follow-ups with Accounting & Finance.
10. Maintain timely and accurate sales activity reports.

Core Values and Competencies

Customer commitment, accountability, accuracy, initiative, communication, professionalism, and ownership.

Required Skills

Quotation preparation, institutional sales documentation, account coordination, book bibliographic verification, spreadsheets, ERP systems, and professional correspondence.

Minimum Qualifications

Bachelor's degree in Business Administration, Marketing, Library and Information Science, or related field preferred; relevant sales coordination experience may be considered.