Sales Coordinator Executive

Job Responsibilities

The Executive, Sales Coordinator, is responsible for providing sales coordination and administrative support to ensure smooth and efficient sales operations. The role involves coordinating sales activities, monitoring orders and documentation, liaising with internal departments, and preparing sales reports and related documents.

Key Responsibilities

• Coordinate and provide administrative support to the Sales team in daily sales activities, particularly for post-award matters
• Raise and follow up on Purchase Requests (PR) for Purchase Order (PO) issuance, project codes, SAP-related matters, invoices, and other sales documentation.
• Maintain accurate and up-to-date sales records, customer information, order status, and related documentation.
• Assist with the registration of new clients and vendors in the company’s database.
• Prepare regular sales reports, sales summaries, and other management reports as required.
• Monitor open sales orders, pending deliveries, and outstanding documentation to ensure timely completion and follow-up.
• Coordinate sales-related meetings, appointments, presentations, and other activities as required.
• Prepare meeting materials and take Minutes of Meeting (MOM) when required.
• Assist the Manager in monitoring sales activities, targets, and follow-up actions.
• Coordinate with Finance, Procurement, Operations and other relevant departments on sales-related matters.
• Ensure proper filing and maintenance of sales records, correspondence, and related documentation.
• Identify and promptly highlight any issues affecting orders, deliveries, or customer requirements to the Manager.
• Assist in preparing and coordinating documentation for internal, external, and company audits when required.

Requirements

• Minimum Diploma / Degree in Business Administration or a related field
• Preferably 2 – 3 years of relevant experience in sales coordination, sales administration, customer service or a related role.
• Good knowledge of Microsoft Office, particularly Excel and Word.
• Good written and verbal communication skills in English and Bahasa Malaysia.
• Good coordination, follow-up, organisational, and time-management skills.
• Strong attention to detail and accuracy in handling documents, records, and reports.
• Able to communicate and coordinate effectively with customers, suppliers, and internal departments.
• Able to work independently with minimal supervision and contribute effectively as part of a team.
• Responsible, proactive, well-organised, and able to manage multiple tasks and meet deadlines effectively.
• Good reporting, documentation, problem-solving, teamwork, and collaboration skills.

Benefits:

• Additional leave
• Dental insurance
• Health insurance
• Maternity leave
• Opportunities for promotion
• Parental leave
• Professional development

Application Question(s):

• How many years of experience do you have in sales coordination, sales administration, or a related field?
• Do you have experience using SAP or equivalent ERP systems?
• Do you have experience handling sales documentation, PR/PO processing, reports, or audit records?
• Are you able to commute regularly to Melawati Corporate Centre (MCC), Kuala Lumpur?
• What is your current salary & expected salary
• Notice Period

Work Location: In person