Sales Documentation Executive

Job Title: Document Filing & Sales Invoice POD Tracking

Designation - Sales Documentation Executive

Location Faridabad

Budget Max. Up to 20,000 p/m

Company Luxury Personified LLP

Job Summary

We are looking for a detail-oriented and organized person to manage document filing and track PODs (Proof of Delivery) for sales invoices. The role involves maintaining proper records, coordinating with internal teams and courier/logistics partners, and ensuring all required documents are available and updated.

Key Responsibilities

• Maintain and organize physical and digital documents properly.
• File sales invoices and related documents systematically.
• Track PODs (Proof of Delivery) against sales invoices.
• Follow up with logistics/courier partners for pending PODs.
• Coordinate with the Sales, Accounts, Warehouse, and Dispatch teams for document requirements.
• Update POD and invoice tracking records on a regular basis.
• Identify and follow up on missing or pending documents.
• Maintain accurate records for audit and internal verification.
• Scan and upload documents in the respective folders/system.
• Ensure documents are easily accessible whenever required.
• Prepare regular status reports for pending invoices and PODs.
• Support the Accounts team in resolving invoice/document-related queries.
• Perform other documentation and administrative tasks as assigned.

Required Skills

• Good knowledge of MS Excel and MS Office.
• Good documentation and filing skills.
• Strong attention to detail.
• Good follow-up and coordination skills.
• Basic understanding of sales invoices and delivery documents.
• Good communication skills.
• Ability to maintain records accurately and systematically.

Experience & Qualification

• Qualification: Graduate in any discipline.
• Experience: 13 years in documentation, back-office, sales coordination, accounts support, or a similar role.
• Experience in invoice/POD tracking will be an added advantage.