SALES ESTIMATOR

QUOTATION & COSTING SPECIALIST

Company: Interiors Point Trading Corporation
Department: Sales / Commercial
Reports To: Sales Manager / Operations Manager
Employment Type: Full-Time
Work Arrangement: On-site
Work Schedule: Monday to Friday, 9:00 AM – 6:00 PM

JOB SUMMARY

The Quotation & Costing Specialist is responsible for preparing accurate and timely quotations, cost estimates, proposals, and pricing documents based on client requirements, project specifications, and approved company pricing.

The position works closely with the Sales Team, Project Management, Purchasing, Warehouse, and suppliers to ensure that quotations are accurate, competitive, complete, and aligned with company pricing policies.

The role will handle quotations for interior finishing products including vinyl planks, curtains, wallpapers, window blinds, and carpets.

KEY RESPONSIBILITIES1. Quotation Preparation

• Prepare accurate and professional quotations based on client inquiries, specifications, measurements, drawings, and project requirements.
• Review product specifications, quantities, dimensions, and other requirements before preparing quotations.
• Ensure all quotations contain complete product descriptions, quantities, unit prices, discounts, applicable charges, and terms and conditions.
• Prepare revised quotations based on approved changes or client requests.
• Ensure quotations are released within the required turnaround time.

2. Costing and Pricing

• Prepare product and project costing based on approved supplier prices and company pricing guidelines.
• Coordinate with Purchasing and suppliers to obtain updated product costs and availability.
• Check calculations, mark-ups, discounts, and selling prices for accuracy.
• Ensure pricing is consistent with approved company policies.
• Identify discrepancies in costing and pricing before quotations are released.

3. Sales Support

• Work closely with Sales Executives in preparing quotations for prospective and existing clients.
• Assist Sales Representatives in understanding product pricing, specifications, and quotation details.
• Provide timely support for urgent and high-priority quotations.
• Monitor pending quotations and coordinate with Sales regarding required follow-ups.
• Assist in preparing proposals and other sales-related documents when required.

4. Project-Based Quotation

• Review project requirements, plans, measurements, and specifications when applicable.
• Coordinate with the Project Management Team regarding project requirements and technical details.
• Assist in preparing quotations for project-based and customized requirements.
• Coordinate with suppliers and internal departments for special materials or customized products.
• Ensure quoted items match the approved project specifications.

5. Documentation and Records

• Maintain an organized database of quotations, costing sheets, price lists, and related documents.
• Track quotation numbers, dates, clients, project names, and quotation status.
• Maintain updated supplier pricing and product information.
• Ensure proper filing and documentation of approved and rejected quotations.
• Prepare quotation reports when required by management.

6. Coordination and Follow-Up

• Coordinate with Sales, Purchasing, Warehouse, Project Management, and suppliers regarding quotation requirements.
• Follow up on pending information required to complete quotations.
• Clarify product specifications, availability, lead times, and pricing before quotation submission.
• Immediately escalate pricing discrepancies, unusual requirements, or potential project risks to the appropriate supervisor.

7. Quality Control

• Double-check all quotations before submission to clients.
• Verify quantities, measurements, product specifications, pricing, discounts, and calculations.
• Ensure quotations comply with company standards and approval procedures.
• Minimize quotation errors that may result in financial or operational issues.

QUALIFICATIONS

• Bachelor’s degree in Business Administration, Accounting, Marketing, Engineering, Architecture, Interior Design, or a related field is an advantage.
• Previous experience in quotation preparation, costing, sales support, estimating, construction, interior fit-out, or a related industry is preferred.
• Experience with construction or interior finishing products is an advantage.
• Proficient in Microsoft Excel and other Microsoft Office or Google Workspace applications.
• Strong numerical and analytical skills.
• Excellent attention to detail.
• Good written and verbal communication skills.
• Highly organized and capable of handling multiple quotations simultaneously.
• Able to work under pressure and meet tight deadlines.
• Willing to learn company products, pricing structures, and quotation procedures.

CORE COMPETENCIES

• Quotation Preparation
• Costing and Pricing
• Microsoft Excel
• Numerical Accuracy
• Attention to Detail
• Product Knowledge
• Sales Support
• Documentation
• Time Management
• Coordination Skills
• Problem-Solving
• Communication Skills

KEY PERFORMANCE INDICATORS (KPIs)

The position may be evaluated based on:

• Quotation turnaround time
• Quotation accuracy
• Costing and pricing accuracy
• Number of quotation errors or revisions caused by internal errors
• Compliance with approved pricing and discount policies
• Timely response to Sales Team requests
• Completeness and accuracy of quotation records
• Effective coordination with internal departments and suppliers

IDEAL CANDIDATE

The ideal candidate is detail-oriented, highly organized, numerically competent, and fast in processing quotations. They should be able to work closely with Sales and Operations while maintaining accuracy even when handling multiple urgent quotation requests.

The candidate should also be willing to learn the company's products, including vinyl planks, curtains, wallpapers, window blinds, and carpets, and understand how product specifications, measurements, quantities, and project requirements affect costing and final pricing.

Benefits:

• Company Christmas gift
• Company events
• Free parking
• On-site parking
• Opportunities for promotion
• Paid training
• Promotion to permanent employee
• Staff meals provided

Work Location: In person