Sales Office Administrator

Amby Development is currently seeking a Sales Office Administrator to join our team.

We are a Limassol-based developer (“Urban Island Developer”) building premium residential and commercial real estate.

The Sales Office Administrator ensures the seamless operation of the Amby Development sales office: serving as the first point of contact for clients, maintaining order in the CRM system, and coordinating the sales team in lead handling.

Key Responsibilities:

Client Management & First Contact

• Greet clients and partners at the sales office and provide initial property consultations.
• Answer incoming inquiries across all channels (phone, WhatsApp, Telegram, email, website, and social media).
• Qualify client requests by project, budget, timeline, and purchase purpose, and route leads to managers

CRM Management

• Register 100% of incoming leads in the CRM (web, social, agents, ads, referrals, events) and distribute them based on rotation rules.
• Perform daily CRM audits, track overdue tasks, and follow up on uncontacted leads.
• Keep the property availability grid updated in real-time alongside official price lists.
• Prepare regular reports: daily lead/meeting summaries, weekly funnel reports, and monthly conversion stats.
• Ensure strict GDPR compliance for all client personal data.

Deal Support & Documentation

• Track reservation dates and contract signing schedules in the deal registry.
• Maintain complete digital and hard-copy archives for all deal-related documents.

Sales Office Coordination

• Manage managers shifts, viewing calendars, and meeting room bookings.
• Maintain showroom standards: cleanliness, scale models, material samples, brochures, price lists, and branded items.
• Order office supplies, print materials, and refreshments within the allocated budget.
• Assist in organizing events, including project launches, agency visits, and industry expos.
• Record weekly sales meeting minutes and follow up on task execution.
• Handle ad-hoc operational tasks assigned by the Head of Sales.

Requirements

• Education: Degree or diploma in Business, Administration, Marketing, or Hospitality.
• Experience: 2+ years as a Sales Administrator, Assistant, or Receptionist (preferably in Real Estate, Development, or Premium Services).
• Languages: Fluent English (C1) and Russian. Greek is a plus.
• Skills: Proficient in CRM systems (AmoCRM, Bitrix) and MS Office / Google Workspace.
• Knowledge: Basic understanding of Cyprus real estate purchasing steps (reservations, contracts, Land Registry), GDPR, and AML/KYC guidelines.
• Soft Skills: Highly organized, detail-oriented, strong multi-tasker with a client-first mindset.

We Offer

• Competitive salary package
• Professional development
• Modern office and positive workplace culture
• Lunch allowance and unlimited snacks
• Private medical insurance for you and your family
• Corporate mobile number and mobile internet
• Sports benefit
• Partial reimbursement of kindergarten and school fees
• Gifts on special occasions