Sales Operation & Admin Executive

Availability: Able to start work immediately

Working Hour: Mon-Fri (8.30am - 6.00pm) (5 days)

Location: Lot 9284 & 9285, Jalan Yong Peng, 83400 Sri Medan, Batu Pahat, Johor

About the role

This role encompasses supplier and purchase order management, logistics and warehouse coordination, and billing, payment and financial coordination. You will raise and track purchase orders, monitor shipment schedules, maintain warehouse reports, and prepare billing documentation.

Key responsibilities

• Raise and track purchase orders for suppliers based on sales orders, stock replenishment needs, and promotions
• Ensure all POs are approved by COO before forwarding to suppliers
• Track supplier delivery schedules and update Sales/Operations teams
• Maintain supplier master data, contracts, and pricing information
• Monitor shipment schedules and coordinate with logistics providers for timely delivery
• Track and reconcile warehouse stock levels against sales orders
• Prepare and maintain warehouse reports, including daily stock movements and receipts, put-away and dispatch reports, cycle count and stock take results, and inventory discrepancies and adjustments
• Coordinate with warehouse teams for order picking, packing, and dispatch
• Ensure proper documentation accompanies each shipment (delivery notes, invoices, packing lists)
• Prepare monthly billing and invoice documents for customers

About you

• Diploma and above
• Basic computer knowledge and proficiency in Microsoft (Excel, Word, PPT)
• Nice communication and teamwork skills
• Able to communicate and read Mandarin