Sales Operations Executive

We are looking for a detail-oriented and organized Sales Operations Executive to join our growing Pre-Selling Division at La Theoz Real Estate Solution Services Inc. This role is critical in ensuring that our agents are equipped to sell real estate projects efficiently and professionally by managing all back-end sales operations — from project encoding to developer coordination, accreditation tracking, and CRM management.

You will work closely with the Division Head (Errol Pizarra) and Consultant (Clyde) , and report directly to the CEO for weekly performance updates.

Key Responsibilities

• Coordinate with developers (DMCI, SMDC, Ayala Land, etc.) to gather accreditation kits, project details, and price lists.
• Encode and manage real estate project data into CRM platforms (EstateBud / GHL).
• Onboard new agents with access to tools, schedules, and training materials.
• File and track all accreditations and reservations accurately and on time.
• Maintain a well-organized digital documentation system for all transactions.
• Submit weekly reports covering project updates, agent activities, and sales progress.
• Collaborate with Marketing to feature at least 3 active projects per week online.

Weekly Schedule DayTask MondayDeveloper updates & active listings

TuesdayCRM encoding and updates

WednesdayAttend PKS sessions & log attendance

ThursdayCheck and organize agent accreditations

FridaySubmit Weekly Operations Report

SaturdayAssist in on-site orientations

SundayOff / Planning

Job Objectives

• Ensure all projects are sales-ready and updated in the system.
• Maintain 100% data accuracy in CRM and documentation.
• Support agents with complete onboarding, accreditation, and materials.
• Provide visibility and updates to leadership.
• Act as the communication bridge between La Theoz and developer offices.

Key Performance Indicators (KPIs) KPITarget Developer Accreditation10 Developers (by Nov 30)

CRM Encoding Accuracy100% of projects

Agent Accreditation20 Agents (by Nov 30)

Weekly Report Submission100% On-Time

Data Integrity 0 Major Errors

PKS Attendance Tracking≥ 90% Logged

Property Listings Online3 Projects/Week

Ideal Candidate Qualifications

• Bachelor’s degree in Business, Marketing, Real Estate, or related field
• At least 1 year of experience in sales operations or real estate support
• Strong knowledge of CRM tools, Google Workspace, and data entry systems
• Highly organized, proactive, and detail-oriented
• Comfortable with reporting, communication, and documentation management
• Must be reliable, fast-learning, and capable of handling time-sensitive tasks

Reporting Structure

• Reports to: CEO (Weekly), Division Head & Consultant (Daily)
• Coordinates with: Developers, Sales Agents, Marketing Team

Why Join Us? At La Theoz, your role directly empowers our agents to sell faster and smarter. You’ll be working in a fast-paced, structured, and growth-driven environment where your systems and support make the difference .