Sales Operations Executive

Location: Andheri, Mumbai, India (Should be open to travel for events)

This is not a routine admin role. This position sits at the nerve center of our organization connecting sales with business verticals, publishing, digital, simulation, accounts, logistics, vendors, and events.

The Sales Operations Executive ensures that once a deal is closed, execution happens flawlessly from purchase order to printing, dispatch, invoicing, payment follow-up, inventory management, and reporting.

You will work directly with the leadership team to ensure operational discipline, clean documentation, real-time funnel tracking, and zero leakage in revenue cycles.

Core Responsibilities

1. Sales Operations & Revenue Tracking

a) Maintain and update the master revenue sheet and sales funnel tracker daily.
b) Track institutional deals, sponsorship orders, bulk book orders, workshops, and digital projects.
c) Ensure all POs are properly recorded, acknowledged, and executed without delay.
d) Monitor payment due dates and coordinate structured follow-ups with accounts.
e) Prepare clean execution summaries for management review.

2. Vendor & Production Management

a) Coordinate with logistics partners and fabrication vendors.
b) Source competitive quotations and conduct commercial negotiations.
c) Raise and track purchase orders, production timelines, and delivery schedules.
d) Ensure documentation compliance, including invoices, DCs, GRNs, and courier proofs.

3. Post-Order Execution & Fulfilment

a) Coordinate advertisement approvals, content confirmations, and production releases.
b) Work with internal publishing and digital teams for smooth execution.
c) Oversee printing, packaging, dispatch, and shipment tracking.
d) Ensure invoices are raised immediately prior to delivery.
e) Close loops no incomplete documentation and no delayed follow-ups.

4. Workshops, Conferences & Event Logistics

a) Research hotels and venues and negotiate commercial terms.
b) Manage exhibitor forms, compliance documentation, and shipment logistics.
c) Coordinate simulation model dispatch, setup logistics, and return tracking.
d) Ensure cost control and proper vendor billing reconciliation.

5. Travel & Founder Office Coordination

a) Manage domestic and international travel bookings.
b) Coordinate visa documentation with travel partners.
c) Support urgent operational requirements from leadership.

6. Inventory & Control Systems

a) Flag slow-moving inventory and stock-out risks.
b) Maintain clean, audit-ready documentation.

What Success Looks Like in This Role

a) No missed POs or delayed executions.
b) Clean revenue tracking and predictable collections.
c) Tight vendor cost control and negotiation efficiency.
d) Seamless workshop and conference execution.
e) Strong ownership solving problems before escalation.

Skills & Competencies Required

a) Strong commercial sense and negotiation capability.
b) High-ownership mindset with an execution-focused approach.
c) Advanced Excel proficiency, including revenue sheets, trackers, and reporting.
d) Documentation discipline and compliance awareness.
e) Ability to manage multiple verticals simultaneously.
f) Clear communication with internal and external stakeholders.

Preferred Background

a) Graduate in Business Administration, Operations, or a related field.
b) 0 to 5 years of experience in operations, publishing, events, or sales coordination.
c) Experience handling printers, logistics partners, or event workflows preferred.

Why This Role Matters

Our business operates across publishing, digital platforms, simulation models, institutional sales, and high-value pharma collaborations. Revenue realization depends on disciplined execution.

This role ensures that what we sell converts into revenue cleanly, efficiently, and profitably.