Sales Representative / Assistant to the General Manager

Key Responsibilities

A. Sales and Business Development

• Identify and develop new business opportunities within assigned territories and market segments.
• Build and maintain strong relationships with architects, interior designers, furniture manufacturers, cabinet makers, contractors, woodworkers, distributors, and dealers.
• Present Rubio Monocoat products, features, benefits, and application techniques to prospective and existing customers.
• Prepare quotations, proposals, and product recommendations based on customer requirements.
• Conduct client visits, product demonstrations, and technical presentations.
• Follow up on quotations and negotiate sales to achieve monthly sales targets.
• Maintain a healthy sales pipeline and customer database.
• Monitor competitor activities, pricing, and market trends.
• Assist in organizing product launches, trade fairs, seminars, and promotional events.

B. Executive Support to the General Manager

• Manage the General Manager's calendar, meetings, appointments, and travel arrangements.
• Prepare meeting agendas, presentations, reports, and minutes.
• Coordinate communications between the General Manager and employees, clients, suppliers, and business partners.
• Screen phone calls, emails, and correspondence requiring executive attention.
• Prepare confidential reports, business correspondence, and management presentations.
• Monitor project deadlines and ensure timely completion of assigned action items.
• Assist in planning and implementing company initiatives and strategic projects.
• Conduct research and prepare summaries for management decision-making.

C. Sales Administration

• Process customer inquiries, quotations, sales orders, invoices, and delivery documentation.
• Coordinate with warehouse, logistics, and suppliers to ensure timely order fulfillment.
• Maintain accurate customer records and sales documentation.
• Monitor inventory availability and coordinate replenishment requirements.
• Track customer payments and assist in collection follow-ups when necessary.
• Prepare weekly and monthly sales reports for management review.
• Maintain organized filing systems for contracts, customer records, and company documents.

D. Administrative Support

• Prepare official correspondence, internal memoranda, and business documents.
• Assist in budget monitoring and expense tracking.
• Coordinate office meetings, supplier appointments, and customer visits.
• Support Human Resources and Finance with administrative requirements when necessary.
• Maintain confidentiality of company information and executive communications.
• Perform additional duties assigned by the General Manager.