Sales Support

About the role

To provide comprehensive, proactive, and accountable support to the Business Unit team in the accurate and timely preparation, organization, and submission of compliant bid proposals for government and private bidding, while ensuring smooth sales operations and administrative efficiency.

Key responsibilities

• Assist in preparing, organizing, and submitting complete and compliant bid proposals for DOH, MOH, and other government and private sector clients.
• Monitor all relevant procurement platforms (PHILGEPS, websites, FB Page, etc.) and maintain a weekly tracker of new opportunities, bid bulletins, deadline changes, and requirements through a Weekly PhilGEPS Report (WPR)
• Attend pre-bid and bidding conferences with the supervision of the sales representative, ensuring thorough documentation and providing proper reports and communication of all relevant information to the Sales Representative and/or Sales Team Member.
• Assist in ensuring accuracy and consistency of submitted proposals by thoroughly reviewing and proofreading documents before submission.
• Maintain and regularly update a well-organized archive of all submitted tenders, both successful and unsuccessful, for future benchmarking.
• Assist in the accurate preparation and timely submission of eligibility documents, manufacturer's certifications, SLCC and on-going project attachments, CPR/CPE/CMDN/CMDR, and RFQs to manufacturers.
• Ensure proper labelling, sealing, and markings of bid folders and envelopes in strict compliance with the bidding requirements of the procuring entity.
• Proactively coordinate the notarization of documents and submission of performance bonds to ensure timely bidding timelines.
• Ensure timely materials requisition (MRF) for sales office supplies and equipment by monitoring inventory levels, bidding schedules, and initiating requests without prompting.
• Maintain a clean, organized, and professional sales office work area, including supplies, shelves, and shared resources.

About you

• Bachelor's Degree in Business Administration, Management, Commerce, or a related field.
• Strong leadership and team management abilities
• Advanced communication abilities
• Great coordination with the group
• Knowledge in Microsoft Word, Excel, PowerPoint, etc.
• Can do errands by commuting using all possible transportation, or by walking

About us

One Top Medical Systems Resources is an importer and distributor of medical, dental, hospital and laboratory equipment and supplies.