Sales Support Executive (Sales Admin)

Responsibilities:

• Department Support

  • Coordinate and set up all meeting (room booking, virtual line setting, calendar invite) with internal & external parties
  • Prepare SGM monthly claim submission on time
  • Prepare & arrange all SGM business travel arrangement (flight, hotel)
  • Coordinate & prepare F&B arrangement for all meetings
  • Agenda for SOME, PIC and KICK START

• Operation Support

  • Centre Admin Support - parking claims - cleaner salary - monthly reimbursement processing

  • Photocopy Centre Document - monthly & quarterly form requisition - new centre opening

  • Centre Document Management: organize incoming folder, courier outstation folder, collect document/parcel from reception, segregate documents to respective dept/personnel)

  • Laundry Services - sourcing & cost comparison - bill processing - ensure linen wash to satisfactory condition

  • Cleaner Services - sourcing & cost comparison - bill processing

  • Others

    • Centre petty cash reimbursement processing - order name card for existing and new centre - preparing all centre label, as burner, usb for new centre

• Sales Support

  • Monthly commission calculation
  • Take minutes for Key Managers meeting & SOME
  • Cash Bill books for AM/CM

• Marketing support

  • Issue Purchase Order & submission of invoice

• Education Support

  • Print & bind training materials

• HR support

  • Submission of signed Medical Certificates and replacement forms
  • Distribution of staff purchase
  • Prepare new staff work station, stationery and introduction to team
  • Inform HR of staff medical and emergency leaves

• Finance support

  • Safe keeping of petty cash and reimbursement with approved cash vouchers
  • Submission of reimbursement of legal fee, stamp duty or other payment to landlords

• HQ Office

  • Replenish printer toners frm EIG Reception
  • Request printing of letterhead, envelopes and cash bill books
  • Request of stationery (online)
  • Update HQ and centres contact lists

Requirements:

• At least Diploma holder with minimum of 1 years working experience in related discipline
• Proficient in Microsoft Excel & Word
• Able to work independently and work with the team
• Able to converse in English & Mandarin-speaking candidates who will be serving Mandarin-speaking customers

Good execution and follow-up skills to meet dateline