Sample Coordinator

Title: Sampling Product Developer Associate - retail/fashion/apparel industry

Contract: 3+ months with potential to extend

Location: NYC

Schedule: Hybrid - 3 days onsite, 2 days remote weekly

Pay Rate: $32 - $34. 25 per hour on W2

JOB DESCRIPTION

Russell Tobin is seeking a Sampling Product Developer Associate, this is an individual contributor responsible for coordinating the end-to-end sampling process, from prepositioning sample yardage to ordering and tracking garment samples. This person plays a key role in the total product development process, collaborating with Design, PD and Merchant teams to ensure accurate and timely representation of the assortment to support business decision-making and creative needs. As the point person for all things sampling for their designated product categories, this person will also be responsible for readiness reporting at a material- and style-level leading up to key milestones.

QUALIFICATIONS

• Bachelor's degree in product development or related area or equivalent experience
• 1–3 years of related experience
• Demonstrate strong, consistent problem-solving abilities and result-driven communication with business partners
• Experience with and/or basic fabric knowledge is a plus
• Excellent written and verbal communication skills, computer proficient with Microsoft Word, Excel, Outlook
• Knowledge of the product lifecycle, especially in a retail setting
• Must be organized; have strong collaboration, communication and interpersonal skills
• Basic knowledge of PLM (Centric is a plus!)
• Basic knowledge of garment construction

RESPONSIBILITIES:

• Ordering sample yardage at a greige and color-level to support color samples within PLM system
• Vendor/supplier invoice processing for all sample yardage and sample-making costs, where applicable
• Ownership of all sampling-related needs for designated product categories, ensuring accurate and timely receipt of garment samples
• Maintaining consistent communication with vendors and suppliers, ensuring adherence to brand calendar
• Liaising between cross-functional partners including Design, Product Development, Raw Materials, Print and Color, Marketing and Merchandising and external vendor and supplier partners as needed
• Attending weekly cross-functional meetings to understand product assortment, business priorities, and represent for all sampling-related topics
• Maintaining seasonal sample yardage cost and readiness reporting, to be published to leaders and the business, respectively
• Keeping seasonal sample tracker updated, providing readiness reporting to teams leading up to key milestone meetings
• Support building leadership dashboards, providing headlines and metrics ahead of milestone meetings
• Observing business processes, anticipating potential needs, and uncovering areas for improvement
• Prioritize workload based on business needs and requirements; manage competing deliverables and business priorities

Must be authorized to work in the United States

Why Join?

This role offers the chance to impact financial performance, gain exposure to strong leadership principles, and grow professionally—all with competitive pay and potential for long-term engagement.

Russell Tobin and it's affiliates offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.

Equal Employment Opportunity

Russell Tobin and it's affiliates are an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.

Fair Chance Employment

Russell Tobin and it's affiliates are a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including, the California Fair Chance Act and all applicable local Fair Chance ordinances.

Accommodations

We are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us.

Only applicable for San Francisco Candidates : Under the San Francisco Lactation in the Workplace Ordinance, we will provide written notice of lactation accommodation rights, and this notice will automatically be given upon hiring, any inquiry of parental leave or lactation accommodation.