Scheduler

Job Overview

We are seeking a dynamic and highly organized Scheduler to join our team! In this vital role, you will coordinate and manage appointments, meetings, and project timelines with precision and efficiency. Your proactive approach will ensure smooth operations across departments, supporting our commitment to excellent service and operational excellence. The ideal candidate is energetic, detail-oriented, and possesses strong technical skills, including proficiency with productivity software and office management tools. This position offers an exciting opportunity to contribute to a fast-paced environment where organization and communication are key to success.

Duties

• Develop, maintain, and update detailed schedules for multiple teams or projects using Microsoft Office and calendar management tools
• Coordinate appointments, meetings, conference calls, and deadlines ensuring optimal time management
• Manage multi-line phone systems to handle inquiries professionally while directing calls accurately
• Utilize data entry skills to input scheduling information into spreadsheets and office management software such as QuickBooks
• Provide exceptional customer service by assisting clients or internal teams with scheduling needs and inquiries
• Support office operations through clerical tasks including proofreading documents, managing front desk responsibilities, and maintaining organized records
• Communicate effectively via phone and email to confirm appointments, relay updates, or resolve scheduling conflicts promptly

Experience

• Proven experience in office management or administrative roles with a focus on scheduling or calendar coordination
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel), spreadsheets, and productivity software
• Experience handling multi-line phone systems and providing excellent customer support in a professional setting
• Bilingual abilities are highly valued to assist diverse clients and team members effectively
• Demonstrated organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment
• Familiarity with QuickBooks or similar accounting software is a plus for managing related administrative functions
• Previous experience in front desk or clerical roles that involved data entry, proofreading, and client communication

Join us in a role where your organizational prowess will keep our operations running seamlessly! We value energetic individuals who thrive on multitasking, excel at communication, and are eager to support our team’s success through expert scheduling and administrative excellence.

Pay: $27.16 - $35.15 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person