Scheduler

Job Summary

We are seeking a highly organized and proactive Scheduler to join our dynamic team! In this vital role, you will coordinate and manage appointment schedules, ensure seamless communication between departments and clients, and maintain efficient operations. Your expertise in calendar coordination, and customer service will help keep our workflows smooth and our clients satisfied. This position offers an exciting opportunity to contribute to a professional environment where your skills and technical proficiency will shine. If you thrive in fast-paced settings and excel at multitasking, this is the perfect role for you!

Responsibilities

• Manage and coordinate appointment calendars using productivity software such as Microsoft Office and Google Workspace, ensuring optimal scheduling for patients, staff and clients.
• Answer multi-line phone systems with professionalism, providing excellent customer support and client communication.
• Maintain accurate records through data entry, filing, and spreadsheet management, ensuring all scheduling information is up-to-date.
• Assist with management tasks including filing, proofreading documents, and handling clerical duties to support daily operations.
• Communicate effectively with clients, team members, patients and vendors via phone, email, or fax to confirm appointments and relay important information.
• Utilize computer skills to troubleshoot scheduling conflicts, update databases like QuickBooks for billing or bookkeeping purposes, and ensure overall office productivity.

Requirements

• Proven experience in office management or administrative roles with strong organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel), Google Workspace (Docs, Sheets), and familiarity with productivity software.
• Excellent data entry skills with high accuracy; typing speed preferred.
• Experience handling multi-line phone systems and providing outstanding customer service.
• Bilingual abilities are a plus to enhance client communication across diverse populations.
• Strong computer literacy including familiarity with QuickBooks or similar bookkeeping software is desirable.
• Previous experience as a receptionist or personal assistant in a medical or dental setting is advantageous.
• Ability to manage calendars efficiently while demonstrating excellent time management skills.
• Knowledge of clerical procedures such as filing, proofreading, and document organization.
• Demonstrated professionalism in phone etiquette and client communication; ability to handle sensitive information discreetly.

Join us in delivering exceptional scheduling support that keeps our operations running smoothly! We value energetic team players who are eager to contribute their technical skills and organizational prowess in a vibrant work environment. This paid position offers a chance to grow your career while making a meaningful impact every day!

Pay: $24.26 - $29.22 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k) matching
• Employee assistance program
• Flexible schedule
• Paid time off
• Professional development assistance
• Vision insurance

Work Location: Remote