Scheduler

Job Overview

We are seeking a highly organized and proactive Scheduler to join our dynamic team. In this vital role, you will coordinate and manage appointment schedules, ensure seamless communication across departments, and support overall office operations. Your energetic approach will help keep our daily activities running smoothly, enabling us to deliver exceptional service to clients and team members alike. The ideal candidate is detail-oriented, tech-savvy, and excels at multitasking in a fast-paced environment. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a collaborative workplace.

Responsibilities

• Develop and maintain accurate scheduling calendars for appointments, meetings, and events using productivity software such as Microsoft Office and specialized scheduling tools
• Coordinate with clients, team members, and vendors via phone, email, or multi-line phone systems to confirm appointments and relay important updates
• Manage front desk duties including greeting visitors, answering inquiries, and directing calls with professional phone etiquette
• Enter data efficiently into spreadsheets and client management systems like QuickBooks, ensuring all information is current and precise
• Organize files, documents, and correspondence to support office management and streamline administrative workflows
• Assist with calendar management for staff members by scheduling meetings, reminders, and follow-ups
• Provide excellent customer support by addressing inquiries promptly and maintaining positive client communication

Skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with strong data entry skills
• Experience with QuickBooks or similar accounting software is a plus
• Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment
• Strong verbal and written communication skills; bilingual abilities are highly desirable
• Familiarity with multi-line phone systems and front desk operations
• Demonstrated office management experience with proficiency in filing, proofreading, and document handling
• Technical proficiency in computer literacy including calendar management tools and productivity software
• Exceptional time management skills with the ability to handle multiple responsibilities simultaneously
• Previous clerical or administrative experience that includes customer service or client communication roles
• Knowledge of office procedures such as filing systems, phone etiquette, and scheduling best practices

Join us as a Scheduler where your organizational talents will shine! Be part of a vibrant team dedicated to efficiency, professionalism, and outstanding service. This role offers a rewarding environment for those eager to grow their administrative expertise while making a meaningful impact every day.

Pay: $27.35 - $35.33 per hour

Expected hours: 20.0 – 60.0 per week

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Vision insurance

Work Location: Hybrid remote in Aventura, FL 33180