Scheduling and Administration Officer

• Location: Perth Office
• Employment Type: Permanent Full-time
• Remuneration: $40.02– $41.98 per hour (depending on experience)

Join a supportive team providing essential administrative support to mental health services across Western Australia

The Position

We’re seeking an enthusiastic person to join our Child, Youth and Family Services Team to provide rostering, program planning and administrative support. The successful candidate will bring strong organisational skills, communication, time management, attention to detail, and problem-solving skills to ensure our operations run smoothly and our clients have a positive experience.

Key Responsibilities (not limited to):

• Answering and directing phone calls to relevant team members.
• Overseeing team email inboxes, and providing responses appropriately, or delegation to the appropriate team member.
• Scheduling meetings and client appointments
• Program planning and Event bookings
• General administrative tasks to support operations in the team and organisation

For more information please review the Job Description on the Helping Minds website: https://helpingminds.org.au/scheduling-and-admin-officer/

About You

This is an opportunity for an experienced Scheduling & Administration Officer with a genuine interest in working collaboratively to ensure effective team goals and client outcomes are met.

• You have demonstrated experience in rostering/scheduling.
• You have excellent computer literacy including Microsoft applications.
• You have excellent attention to detail. Creating and maintaining documentation and spreadsheets
• You are able to multi-task and thrive in a dynamic working environment
• And finally, you’re someone who’s passionate about making a difference and working in the NFP sector.

Minimum Qualifications:

• Proof of Australian Working Rights
• Current Driver’s License & a reliable vehicle
• Cert IV in Business or Administration

Candidates will also either have or be willing to obtain the following:

• National Police Clearance (within 6 months)
• Working with Children Card

Why You’ll Love Working Here

For 50 years, Helping Minds has been making a difference to the lives of people across WA. Our highly regarded team supports more than 10,000 people each year through mental health and carer support services. We would love for you to join our purpose-driven organisation where your leadership can make a real difference!

• Salary packaging benefits up to $18,550 to increase your take-home pay
• 5 weeks annual leave p.a., increasing to 6 weeks after 3 years of service
• 2 extra wellness days p.a., increasing to 3 days after 3 years of service
• A robust Workplace Wellbeing Program
• Generous Superannuation – 13%, increasing to 14% after 1 year of service
• Professional development and support around additional training
• Access to Employee Assistance Program – free confidential counselling
• A supportive, flexible work environment with multiple locations and opportunities within

Apply Now

To apply for this position and take the next steps towards a rewarding career with Helping Minds, please submit a resume and cover letter to [email protected]. For more information, contact the Recruitment team on [08 9427 7100](tel:08 9427 7100) or email [email protected]

Helping Minds Limited is an equal opportunity employer supporting diversity in the workplace. We welcome applications from Aboriginal and Torres Strait Islander people, LGBTIQIA, people from culturally diverse backgrounds, and people with lived experience of mental health issues and of supporting family members with mental health issues

Please note that only shortlisted candidates will be contacted.