Scheduling Assistant

Job Overview

We are seeking a proactive and detail-oriented Scheduling Assistant to join our dynamic team! In this vital role, you will coordinate appointments, manage calendars, and ensure smooth scheduling operations across various departments. Your energetic approach and organizational prowess will help streamline daily activities, enhance communication, and support overall office efficiency. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant work environment.

Duties

• Manage and update appointment calendars for multiple team members or departments with precision and timeliness
• Schedule meetings, conference calls, and events, ensuring all logistical details are arranged efficiently
• Respond promptly to scheduling requests via phone, email, or online platforms using professional phone etiquette
• Maintain accurate records of appointments and cancellations through data entry and clerical documentation
• Coordinate with internal teams and external clients to confirm schedules and resolve conflicts proactively
• Utilize Microsoft Office, Google Workspace, and other software tools for scheduling, communication, and documentation purposes
• Support administrative tasks such as filing, organizing digital files, and managing office supplies related to scheduling activities

Skills

• Proven office experience with strong organizational skills and attention to detail
• Excellent computer skills including proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace (Gmail, Calendar)
• Prior administrative experience with data entry and clerical responsibilities
• Strong typing skills for quick and accurate data input
• Knowledge of scheduling is a plus but not required
• Exceptional phone etiquette with the ability to communicate clearly and professionally
• Ability to multitask effectively while maintaining accuracy in a fast-paced environment

Join us as a Scheduling Assistant to help keep our operations running smoothly! Your enthusiasm for organization combined with your technical skills will make a meaningful impact on our team’s productivity. We value energetic individuals eager to grow their administrative expertise in a supportive setting.

Pay: £12.71-£13.00 per hour

Expected hours: 20.0 – 30.0 per week

Work Location: In person