Scheduling Coordinator

Overview

We are seeking a dynamic and highly organized Scheduling Coordinator to join our team! In this vital role, you will be the heartbeat of our daily operations, ensuring that appointments, meetings, and resource allocations are seamlessly coordinated. Your proactive approach and exceptional communication skills will keep our workflows efficient and our clients satisfied. This position offers an exciting opportunity to contribute to a fast-paced environment where your organizational prowess and technical proficiency will shine.

Duties

• Manage and maintain detailed schedules using productivity software and calendar management tools to ensure optimal appointment flow.
• Coordinate with clients, team members, and external partners via multi-line phone systems and email to confirm appointments and relay important updates.
• Input, update, and verify data entry records accurately in spreadsheets and client management systems.
• Provide exceptional customer support by answering inquiries promptly, practicing professional phone etiquette, and delivering friendly front desk assistance.
• Organize files, documents, and correspondence through effective filing systems while ensuring easy retrieval of information.
• Assist with office management tasks such as supply ordering, document proofreading, and maintaining a clean, organized workspace.
• Support administrative functions including typing reports, preparing presentations using Microsoft Office tools, and managing time-sensitive tasks efficiently.

Requirements

• Excellent computer literacy with proficiency in Microsoft Office (Word, Excel), spreadsheets, and productivity software.
• Strong organizational skills with the ability to multitask effectively in a fast-paced environment.
• Exceptional communication skills, both verbal and written; bilingual abilities are a plus.
• Experience handling multi-line phone systems and providing top-tier customer service.
• Demonstrated ability to manage calendars accurately and prioritize tasks efficiently.
• Previous experience in data entry, filing, proofreading, or front desk operations is preferred.

Join us as a Scheduling Coordinator and be part of a vibrant team dedicated to excellence! Your expertise will help streamline our operations while providing outstanding support to clients and colleagues alike. We value proactive problem-solvers who thrive on organization, communication, and delivering exceptional service every day!

Pay: $18.00 - $24.00 per hour

Benefits:

• Employee discount
• Paid time off

Work Location: In person