Scheduling Coordinator

Job Summary

We are seeking an energetic and highly organized Scheduling Coordinator to join our dynamic team. In this vital role, you will be responsible for managing appointment schedules, coordinating client and team member calendars, and ensuring smooth daily operations. Your proactive approach and excellent communication skills will help optimize productivity and enhance client satisfaction. This position offers an exciting opportunity to contribute to a well-organized office environment while utilizing your strong administrative and technical skills.

Responsibilities

• Manage and update appointment schedules using productivity software and spreadsheets, ensuring accuracy and timeliness.
• Coordinate with clients, team members, and vendors via multi-line phone systems, providing clear and professional communication.
• Maintain detailed records of appointments, cancellations, reschedules, and client interactions through data entry and word processing tools.
• Assist with office management tasks such as filing, proofreading documents, and handling correspondence to support daily operations.
• Provide exceptional customer service by addressing inquiries promptly, demonstrating phone etiquette, and offering support at the front desk.
• Utilize computer literacy skills to troubleshoot scheduling conflicts, update databases like QuickBooks, and ensure efficient workflow.
• Support administrative functions by managing office supplies, organizing files, and performing clerical duties with attention to detail.

Qualifications

• Proven experience in office management or administrative roles with a focus on scheduling or coordination.
• Strong proficiency in Microsoft Office Suite (Word, Excel) along with familiarity with spreadsheets and productivity software.
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
• Experience using multi-line phone systems and providing exceptional customer support via phone communication.
• Bilingual abilities are a plus for effective client communication across diverse populations.
• Technical proficiency in computer literacy, data entry, proofreading, and time management tools is essential.
• Previous experience with office experience or personal assistant roles is highly desirable.

Join us to be part of a vibrant team dedicated to delivering outstanding service through impeccable organization and proactive coordination!

Pay: $27.55 - $35.77 per hour

Expected hours: 20.0 – 60.0 per week

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Health insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Work Location: Hybrid remote in Fishkill, NY 12524