Scheduling Coordinator

Scheduling Coordinator – Austin, TX

Enjoy bringing order to a busy day, solving calendar conflicts, and making sure people know where they need to be and when? This could be a good fit.

We’re hiring a full-time Scheduling Coordinator in Austin, TX to help keep appointments, calendars, and daily activities running smoothly. You’ll be the person making sure bookings are confirmed, schedule changes are communicated, and outstanding requests don’t get lost along the way.

It’s a role for someone who likes having a clear plan but can also adapt when things change. You’ll work with different team members, coordinate availability, and help make sure everyone has the information they need to stay organized and prepared.

A Typical Day

• Coordinate appointments, meetings, and daily schedules across the team.
• Check availability and arrange suitable times for bookings and requests.
• Confirm appointments and send reminders to the relevant people.
• Update scheduling systems when dates, times, or arrangements change.
• Resolve calendar conflicts and help find practical alternatives.
• Respond to scheduling enquiries by phone and email.
• Keep accurate records of bookings, cancellations, and follow-up actions.
• Communicate schedule updates so everyone knows what has changed.
• Track outstanding requests and follow up on unconfirmed arrangements.
• Prepare daily schedules and appointment summaries when needed.
• Help improve scheduling processes and keep information organized.
• Support the wider office team with routine administrative tasks.

Who We’re Looking For

Experience is useful, but it isn’t everything. We’re looking for someone who is dependable, communicates clearly, and can keep several moving parts organized without losing track of the details.

• Comfortable managing calendars, appointments, and changing schedules.
• Good written and verbal communication skills.
• Strong attention to detail when recording dates, times, and booking information.
• Organized and able to prioritize tasks throughout the day.
• Confident using email, calendars, spreadsheets, and standard office software.
• Able to remain calm and find solutions when plans change.
• Reliable, punctual, and professional.
• Comfortable working independently and coordinating with a team.
• Previous scheduling, reception, customer service, or administrative experience is a plus, but training can be provided.

The Details

• Full-time position
• Location: Austin, TX
• Office-based
• Health benefits
• 401(k)
• Opportunities to develop within the administrative and operations team

If you’re looking for a full-time Scheduling Coordinator job in Austin, TX and want a role where you can put your organizational skills to work, help people stay on schedule, and become a reliable part of the team, we’d like to hear from you.

Apply today — interviews are currently being arranged.

Pay: $19.00 - $22.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Vision insurance

Work Location: In person