Scheduling Coordinator

Job Overview

As a Scheduling Coordinator, you’ll keep appointments, calendars, and office workflows organized and moving forward. You’ll coordinate schedules, support clients and colleagues, and handle onboarding and recruiting tasks with care and accuracy. Your impact: Clear scheduling and responsive communication help clients get timely support and help the team stay focused.

Duties

• Schedule, confirm, and update daily schedules for clients ; communicate changes promptly.
• Answer and route calls using multi-line phone systems, applying professional phone etiquette and clear phone communication.
• Provide customer service and customer support through front desk and client communication.
• Complete data entry, word processing, spreadsheets, proofreading, and filing; maintain accurate records.
• Support office management and administrative tasks using Microsoft Office, QuickBooks, and other productivity software.
• perform on hire tasks such as recruiting, orientations and data entry of all new employees.
• Must be ok with being in an on-call rotation at nights and weekends. Usually once or twice a month. Extra pay for on-call time

Requirements

• Office experience in a fast pace health care setting, including clerical or administrative duties.
• Strong organizational skills and time management, with accuracy in typing, data entry, and proofreading.
• Computer skills and computer literacy, including technical proficiency with spreadsheets and word processing.
• Professional phone etiquette and customer service skills; experience with front desk duties and multi-line phone systems is an asset.
• Ability to participate in the on-call rotation during the week and weekends. Extra Pay for this.

Pay: From $20.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance

Work Location: In person