Scheduling Coordinator

Position Type: Full-Time

We are seeking a highly organized, detail-oriented, and proactive Scheduling Coordinator to join our team. The successful candidate will be responsible for coordinating templating appointments for new clients, working closely with builders and designers, and scheduling service calls and follow-up appointments.

This role requires exceptional planning and organizational skills, the ability to multitask in a fast-paced environment, and excellent communication skills to ensure appointments and projects are coordinated efficiently.

Key Responsibilities

• Schedule and coordinate templating appointments for new client projects.
• Communicate with builders, designers, homeowners, and contractors to coordinate scheduling requirements.
• Manage daily schedules, prioritize appointments, and adjust bookings as project timelines change.
• Schedule service calls, repairs, adjustments, and follow-up appointments.
• Coordinate with internal teams to ensure projects move forward according to schedule.
• Confirm appointments, communicate changes, and follow up with clients and trades.
• Maintain accurate scheduling records, project details, and client information.
• Use Microsoft Office applications, particularly Excel, to track schedules, organize information, and support project coordination.
• Provide support and coverage for other team members when they are away, assisting with their responsibilities as needed to ensure daily operations continue smoothly and scheduling needs are met.

Qualifications & Skills

• Strong organizational, planning, and time-management skills.
• Excellent multitasking abilities and the ability to manage competing priorities.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office applications, particularly Excel, Outlook, and Word.
• Previous experience in scheduling, project coordination, or a similar administrative role.
• Ability to work independently while collaborating effectively with a team.
• Professional, dependable, and comfortable communicating with clients, builders, designers, and tradespeople.

Pay: $20.00-$23.00 per hour

Expected hours: 35.0 – 40.0 per week

Benefits:

• Dental care
• On-site parking

Education:

• Secondary School (preferred)

Language:

• English (required)

Work Location: In person