Scheme Coordinator for MInTFM

Scheme Coordinator

Job Location: Putrajaya / Johor

Job Summary

Coordinate regional training schemes and provide administrative support to ensure smooth programme operations and compliance with national standards.

Duties and Responsibilities

You are expected to carry out all duties and responsibilities faithfully and conscientiously as assigned by your superior. You must also maintain the confidentiality of all information acquired during your employment, including after leaving the Company.

1. Training Scheme Coordination

1. Work directly under the guidance of the National Clinical Director to manage and coordinate training schemes for the Southern, Borneo and East Coast regions, ensuring smooth implementation of training programmes and adherence to national standards. Administrative support will also be provided for the Borneo and East Coast schemes.
2. Maintain regular communication with the National Clinical Director of MInTFM and coordinate daily interactions with trainees, hospital departments, Heads of Department (HODs) and Family Medicine Specialist (FMS) trainers.
3. Organise meetings and educational activities, ensuring all relevant documentation, including attendance records, assessments, logbooks and trainee-related materials, is properly collected and maintained electronically on the designated platform.
4. Collaborate with Scheme Coordinators across different regions, including the Northern, Central and Southern zones, to ensure equitable task distribution and effective coordination of responsibilities.
5. Carry out any other duties and responsibilities as assigned by Management from time to time in support of MInTFM's objectives.

2. Administrative and Operational Support

1. Arrange meeting rooms and venues, coordinate travel arrangements, and assist in organising interviews and examinations.
2. Maintain the office and manage both physical and electronic filing systems to ensure proper documentation and record keeping.
3. Provide administrative support for training scheme activities, meetings and educational programmes.
4. Ensure training-related documents and records are properly organised, maintained and stored in accordance with established procedures.
5. Coordinate with relevant stakeholders and departments to ensure the smooth execution of training activities and administrative operations.
6. Perform other administrative and operational duties as assigned by the National Clinical Director or Management from time to time.

Job Requirements

1. Candidate must possess at least a Bachelor's Degree or Professional Degree in Business Studies or an equivalent qualification.
2. Mature individual with excellent spoken and written English communication skills.
3. Good working knowledge of Microsoft Office applications.
4. Minimum of two (2) years of working experience in a similar position.
5. Excellent presentation, communication and interpersonal skills.
6. Strong organisational and coordination skills, with the ability to manage multiple tasks and meet deadlines.
7. Ability to work independently and collaboratively with stakeholders across different regions.