School Administration & Finance Supervisor

Responsibility

Responsible for supporting the overall administrative, financial, and operational activities of the school, including managing student and teacher records, tuition and other payment administration, financial reporting, school supplies and documents, attendance records, and school activities. The position also provides administrative support to teachers and management, assists with school promotions and events, and serves as a front-line contact for students, parents, visitors, and other stakeholders.

Job Description

1. Prepare student tuition payment cards.
2. Distribute tuition payment cards to students at the end of each month.
3. Receive payments for enrollment fees, tuition fees, course fees, activity fees, book fees, and other school-related payments.
4. Maintain records of students who have completed their tuition payments.
5. Prepare financial reports on school income and receipts, including tuition fees, enrollment fees, course fees, activity fees, uniform fees, and special event fees, and submit them to the Accounting Department.
6. Prepare Purchase Orders (POs) for monthly activities and special events.
7. Prepare monthly financial reports on the school’s routine expenses, including electricity, building maintenance, telephone, water, newspapers, school equipment, and other operational expenses, and submit them to the Accounting Department.
8. Prepare student transportation cards for pick-up and drop-off services.
9. Prepare student report cards and communication books.
10. Prepare and maintain school notebooks and writing materials for students.
11. Maintain and update student records and databases.
12. Prepare and maintain students’ daily attendance records.
13. Prepare and maintain teacher records and databases.
14. Prepare and maintain daily attendance records for teachers, including part-time teachers.
15. Maintain records of the quantity and availability of student uniforms.
16. Record the number of students enrolling and leaving the school each academic year.
17. Ensure the availability of school administrative materials, including letterheads, receipts, registration forms, uniform order forms, book order forms, special activity forms, teaching plan forms, and other required documents.
18. Prepare quarterly reports (Q1–Q4).
19. Prepare weekly letters for each class and school announcements.
20. Assist teachers with photocopying and preparing teaching materials.
21. Assist in preparing the APWH and monthly reports.
22. Assist in preparing school promotional materials, including banners, flyers, advertisements, and other promotional materials.
23. Ensure flyers, price lists, newsletters, and other information materials are available at the school reception desk.
24. Receive visitors and provide information about school programs and activities, both in person and by telephone.
25. Assist in following up with prospective students or contacts listed in the school guest book.