School Administration Staff

Job Purpose

Execute daily, weekly, monthly, and annual administrative assignments delegated by the Head of Administration to ensure efficient operations.

Responsibilities:

New Academic Year Preparation

• Organizes student report cards, portfolios, and registration attributes for MYP/DP levels.
• Manages student onboarding, including new student data entry, filing system setup, ID card photo sessions, and official register (Buku Induk) updates.
• Coordinates parent arrivals using barcode attendance systems during school events.
• Prepares Medical Check-Up records to maintain compliance with DAPODIK.

Academic Reporting & Assessment Support

• Compiles student attendance data and assists with finance clearance for semester report card releases.
• Formats, prints, and digitizes student progress reports (PDF) for distribution to parents.
• Coordinates logistics for internal/external DP exams, including room layouts, exam cards, and MYP certificate preparations.
• Generates and archives National Certificates (Ijazah) and receipts for graduating 9th and 12th graders.

Routine Administrative Operations

• Tracks daily Secondary student attendance and continuously updates student status ledgers (Buku Induk, Mutasi, Klapper).
• Prepares local and national government compliance reports, including monthly filings for Dinas Pendidikan Kota Bekasi (Daftar 1) and annual online SPK submissions for the Ministry of Education.
• Manages clearance procedures (finance and library) for withdrawing primary and secondary students.
• Provides general administrative support by fulfilling daily requests from students, parents, and staff.

Institutional Documentation & Accreditation

• Prepares required documentation for school accreditation processes and government evaluation visits (PKKS).
• Compiles and maintains Secondary School Alumni records.

Required Skills & Competencies

• High school diploma or an associate/bachelor's degree in business or administration.
• Proficiency in Microsoft Office
• Verbal and written English skills
• Strong planning and organisational skills.
• Good coordination and communication skills.
• Able to work effectively with multiple departments and stakeholders.
• Strong attention to detail and ability to follow timelines.