School Administrative Assistant

Job Overview

We are seeking a dynamic and organized School Administrative Assistant to join our educational team! In this vital role, you will serve as the first point of contact for students, parents, staff, and visitors, ensuring smooth daily operations within the school office. Your energetic approach and excellent organizational skills will help foster a welcoming environment while managing administrative tasks efficiently. This position offers an exciting opportunity to contribute to a positive school community by providing exceptional support and maintaining effective office management.

Responsibilities

• Greet visitors, students, staff, and parents with professionalism and enthusiasm at the front desk, providing excellent customer service.
• Manage multi-line phone systems, answer inquiries promptly, and direct calls appropriately using proper phone etiquette.
• Handle data entry tasks accurately using Microsoft Office applications and maintain organized filing systems for confidential documents.
• Perform clerical duties such as photocopying, proofreading documents, and preparing correspondence.
• Maintain student records, attendance logs, and other administrative files with precision and confidentiality.
• Coordinate appointments, schedule meetings, and assist with event planning to ensure smooth school operations.

Qualifications

• Proven office management or administrative experience in an educational or similar setting.
• Strong computer literacy including proficiency in Microsoft Office Suite (Word, Excel, Outlook) and data entry skills.
• Experience with bookkeeping software such as QuickBooks is highly desirable.
• Excellent organizational skills with the ability to multitask effectively in a fast-paced environment.
• Bilingual abilities are a plus to assist diverse student populations and families.
• Exceptional phone communication skills coupled with professional phone etiquette.
• Ability to handle confidential information discreetly and responsibly.
• Previous experience in clerical support, customer service, or personal assistant roles is advantageous.

Join us in making a difference in students' lives by providing essential administrative support that keeps our school running smoothly! We value energetic professionals who thrive on organization, communication, and creating a welcoming atmosphere for all members of our school community.

Pay: $15.00 per hour

Work Location: In person